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ALN Construction Group Pty Ltd; Canberra; On-site; AUD 50,000 - 65,000; Full time

Job summary

ALN Construction Group Pty Ltd in Canberra is seeking a full-time Administrative Assistant to join our office. The role provides essential administrative and organisational support to ensure smooth business operations from our Canberra office.

You will handle general administration, filing, project support, meetings, data entry, and liaise with clients and contractors while maintaining confidentiality and accuracy in every task.

Qualifications

• Proven experience in an administrative or office support role, ideally within a construction, commercial or professional services environment.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively.
• Strong written and verbal communication skills with a professional approach to client and stakeholder interactions.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and general IT competency.
• Attention to detail and accuracy in all work tasks.
• Ability to work both independently and collaboratively within a team environment.
• Discretion and confidentiality when handling sensitive business information.
• A proactive approach to problem-solving and a willingness to support the broader business needs.
• Experience with construction industry software or project management tools is desirable but not essential.

Responsibilities

• Managing general office administration, including scheduling appointments, managing correspondence and handling telephone enquiries
• Maintaining accurate and organised filing systems, both physical and digital, ensuring confidentiality and accessibility of important documents
• Providing support with project administration tasks, including document preparation and record keeping
• Coordinating meetings and events, including arranging venues, catering and preparing meeting materials
• Assisting with data entry and maintaining databases and spreadsheets
• Managing office supplies and equipment, placing orders as needed and maintaining inventory
• Supporting multiple team members with ad hoc administrative tasks to ensure operational efficiency
• Liaising with clients, contractors and other external parties as required

Skills

Organisational skills

Communication skills

Attention to detail

Time management

Team collaboration

Tools

Microsoft Office

Job description

ALN Construction Group Pty Ltd – Canberra ACT

ALN Construction Group is a dynamic and growing construction company committed to delivering high-quality projects across the Australian Capital Territory. We pride ourselves on our professional approach, attention to detail, and strong team culture. Our success is built on the expertise of our dedicated workforce and our commitment to excellence in every project we undertake.

About the role

We are seeking a full-time Administrative Assistant to join our team at our Canberra office. This is a key position that will provide essential administrative and organisational support to ensure the smooth operation of our business. Reporting to management, you will be responsible for managing a diverse range of administrative tasks that directly contribute to the efficiency and effectiveness of our construction operations.

What you'll be doing

• Managing general office administration, including scheduling appointments, managing correspondence and handling telephone enquiries
• Maintaining accurate and organised filing systems, both physical and digital, ensuring confidentiality and accessibility of important documents
• Providing support with project administration tasks, including document preparation and record keeping
• Coordinating meetings and events, including arranging venues, catering and preparing meeting materials
• Assisting with data entry and maintaining databases and spreadsheets
• Managing office supplies and equipment, placing orders as needed and maintaining inventory
• Supporting multiple team members with ad hoc administrative tasks to ensure operational efficiency
• Liaising with clients, contractors and other external parties as required

What we’re looking for

• Proven experience in an administrative or office support role, ideally within a construction, commercial or professional services environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills with a professional approach to client and stakeholder interactions
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and general IT competency
• Attention to detail and accuracy in all work tasks
• Ability to work both independently and collaboratively within a team environment
• Discretion and confidentiality when handling sensitive business information
• A proactive approach to problem-solving and a willingness to support the broader business needs
• Experience with construction industry software or project management tools is desirable but not essential

What we offer

We are committed to creating a supportive and inclusive workplace. We offer a competitive salary package, access to professional development opportunities, and a collaborative team environment where your contributions are valued. We provide flexible working arrangements where possible to support work-life balance, and we encourage an inclusive workplace culture where all employees can thrive. Our team benefits from a friendly and supportive atmosphere, and we invest in the wellbeing of our staff.