Executive Assistant

Alstom; North Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Additional wellbeing leave

Global career opportunities across项目

Learning, development and career增长

Diversity, equity and inclusion

Employee networks (Alstom Women of Exe

Meaningful work helping shape the未来 of

Job summary

Alstom in Australia is seeking an experienced Executive Assistant to support the Managing Director. Based on-site in North Sydney, you will act as a trusted partner, manage complex calendars, coordinate travel, prepare briefings and drive key executive activities with discretion and professionalism.

You will build relationships across senior leadership and teams, coordinate events, meetings and communications while upholding Alstom's inclusive culture and commitment to flexible,

Qualifications

• Experience supporting a Managing Director, CEO or senior executive.
• Strong stakeholder management and executive presence.
• Excellent organisational skills and attention to detail.
• Discretion, judgement and tact in communications.
• Proactive approach to anticipate business needs.

Responsibilities

• Proactively manage complex executive diaries and scheduling.
• Coordinate domestic and international travel arrangements.
• Manage travel and expense administration per policy.
• Prepare executive briefings and business materials.
• Support leadership meetings with agenda, minutes and actions.
• Coordinate town halls and leadership events.
• Handle confidential correspondence with discretion.
• Build strong relationships with senior leaders, employees, suppliers and global colleagues.

Skills

Executive diary management

Travel coordination

Expense administration

Briefing preparation

Meeting coordination

Stakeholder relationship building

Discretion and judgement

MS Office proficiency

Tools

Outlook

Teams

PowerPoint

Excel

Job description

At Alstom, we're building more than trains, we're building careers that make a difference. As a WORK180 Endorsed Employer, we offer flexible working, wellbeing initiatives, inclusive policies, career development opportunities, and a strong commitment to gender equity. Through programs such as Alstom Women of Excellence, inclusive hiring practices, early careers pathways, and ongoing investment in pay equity and leadership development, we're creating an environment where everyone can thrive while helping shape the future of sustainable mobility.

We are seeking an experienced and proactive Executive Assistant to provide support to our Managing Director. This is a pivotal role for an organised, confident and relationship-focused professional who thrives in a fast-paced environment and enjoys being at the centre of business operations. Supporting a friendly, approachable and highly decisive leader, you will act as a trusted partner, ensuring priorities are managed seamlessly while building strong relationships across all levels of the organisation.

This role is a full time permanent roles based on-site in our North Sydney office.

About the Role

As Executive Assistant to the Managing Director, you will play a critical role in ensuring the smooth operation of executive activities, stakeholder engagement and key business initiatives. You will be trusted to take ownership, anticipate needs, and navigate competing priorities with professionalism, discretion and sound judgement. This role extends beyond traditional executive support and includes collaboration with the Senior Leadership Team, coordination of special projects, office support activities and engagement with a broad network of internal and external stakeholders.

Key Responsibilities

• Proactively manage complex executive diaries, meetings and scheduling
• Coordinate domestic and international travel arrangements
• Manage travel and expense administration in accordance with company policy
• Prepare executive briefings and business materials
• Support leadership meetings, including agenda management, minutes and action tracking
• Coordinate town halls, events and leadership activities
• Manage confidential correspondence and sensitive information with discretion
• Foster strong relationships with senior leaders, employees, suppliers and global colleagues

About you

You are an experienced Executive Assistant who brings:

• Demonstrated experience supporting a Managing Director, CEO or senior executive
• Strong stakeholder management skills and executive presence
• Exceptional organisational skills and attention to detail
• The confidence to make decisions, manage expectations and communicate with tact
• A proactive approach and the ability to anticipate business needs
• High levels of discretion, judgement and emotional intelligence
• Advanced Microsoft Office skills, including Outlook, Teams, PowerPoint and Excel

Most importantly, you'll be approachable, practical and collaborative, with a genuine ability to build trusted relationships across all levels of the organisation.

Why Alstom?

At Alstom, you'll contribute to meaningful projects that shape the future of mobility while working in an inclusive and collaborative environment. We value curiosity, accountability and teamwork, and we empower our people to grow and make a real impact.

Join us and help create the future of sustainable transport.

Support executive leadership at Alstom while building your career in an inclusive, flexible workplace, delivering sustainable transport solutions that connect communities.

• Additional wellbeing leave, including Me Day leave
• Global career opportunities across projects, functions and countries
• Learning, development and career growth programmes
• A strong commitment to diversity, equity and inclusion
• Employee networks, including Alstom Women of Excellence (AWE)
• Meaningful work helping shape the future of sustainable transport