Elite Executive Assistant to Dual Senior Executives

Aland; Parramatta; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Generous leave entitlements

Professional development

Health and wellbeing initiatives

Employee discounts

Job summary

ALAND is seeking an enthusiastic Personal Assistant to join our team and play a key role in managing the diaries of two Senior Executives. This role requires a confident professional who can seamlessly manage a diverse range of responsibilities, including executive support and day-to-day operational administration.

Acting as a trusted advisor and first point of contact, the Personal Assistant will play a critical role in ensuring the smooth running of both business and personal affairs.

Qualifications

• Experience supporting high-level executives.
• Excellent written and verbal communication.
• Strong attention to detail.
• Ability to handle confidential information.
• Proactive and resourceful.
• Ability to manage calendars and meetings.

Responsibilities

• Manage complex calendars, diary entries, and appointments.
• Filter and prioritise emails and other communications.
• Prepare and draft correspondence, reports, meeting minutes, presentations, and tender submissions.
• Organise and coordinate internal and external meetings, including agendas, minutes, and action tracking.
• Handle expense claims, billing, and invoicing.
• Provide personal assistance on travel, property, family appointments, and confidential matters.
• Maintain records, organise files and ensure easy access to important documents and information.
• Screen and prioritise emails and calls, redirecting requests and highlighting urgent matters.
• Handle confidential and sensitive information with discretion and integrity.

Skills

Calendar management

Email management

Communication

Discretion

Time management

Gatekeeping

Event coordination

Stakeholder management

Job description

ALAND is seeking an enthusiastic Personal Assistant to join our team and play a key role in managing the diaries of two Senior Executives. This role requires a confident professional who can seamlessly manage a diverse range of responsibilities, including executive support and day-to-day operational administration.

Acting as a trusted advisor and first point of contact, the Personal Assistant will play a critical role in ensuring the smooth running of both business and personal affairs.