Executive Assistant

Karidis Corporation Limited; Adelaide; On-site; AUD 70,000 - 110,000; Full time

Job summary

Karidis Corporation Limited is seeking an Executive Assistant to support the chairman across a broad portfolio in South Australia. You will coordinate calendars, prepare documents, manage travel, and handle confidential information with high discretion.

The role requires strong organisational and financial literacy, excellent communication, and experience in corporate environments within construction, real estate or property development sectors. An Australian corporate backdrop is advantageous.

Qualifications

• Proven experience as an Executive Assistant or in a similar role supporting senior leaders.
• Strong organisational, written and verbal communication, and interpersonal skills.
• High level of discretion when handling confidential information.
• Proficiency in Microsoft Office Suite, especially Excel, PowerPoint and Word.
• Experience in construction, real estate or property development industry is preferred.

Responsibilities

• Provide high-level administrative support to the chairman, including calendar and email management, meeting coordination, travel arrangements, and document preparation.
• Liaise with internal and external stakeholders to ensure accurate information flow.
• Draft agendas and prepare materials for meetings and minute taking.
• Manage sensitive financial information with discretion and in line with policies and legal requirements.
• Support executive office operations and prepare detailed financial reports.
• Provide personal assistance to the Chairman, including driving to meetings, events and site visits.

Skills

Executive support

Organisational skills

Financial literacy

Communication skills

Discretion/confidentiality

Excel/PowerPoint/Word

Education

Relevant tertiary qualification in Business Administration/Finance/Accounting

Tools

ERP systems

Job description

Join a Leading Family-Owned Business Transforming South Australia

Are you a proactive, highly organised professional looking for your next challenge? Do you thrive in a fast-paced, diverse environment? Our long-standing, highly respected family-owned business is seeking an exceptional Executive Assistant to support our chairman in delivering excellence across a broad portfolio of projects and businesses in South Australia.

For over 50 years, we have set the standard for integrity, innovation, and quality in South Australia's business community. Our interests span Project Management, Property development and investment, commercial office and retail spaces, car park operations, serviced apartments and retirement villages. As Executive Assistant, you will be at the heart of our executive operations - supporting the chairman and senior leaders as they drive the ongoing growth and success of our diverse enterprises.

Key Responsibilities

Provide high-level administrative assistance, including calendar and email management, meeting coordination, travel arrangements, and document preparation.

Liaise with internal and external stakeholders, including finance teams, auditors, and business partners, ensuring effective and accurate information flow.

Draft agendas and collate material for reading, preparation for meetings and detailed minute taking.

Handle sensitive financial and business information with the utmost discretion and in accordance with company policies and legal requirements.

Proactively ensure smooth executive office operations by anticipating needs, supporting workflow, managing information, and preparing detailed financial reports.

Provide personal assistance to the Chairman, including driving to meetings, events, and site visits.

Essential to the Role

Proven experience as an Executive Assistant or in a similar role, preferably supporting senior leaders in a corporate environment.

Experience in the construction, real estate or property development industry.

Strong financial literacy, with the ability to read, interpret, and summarise financial statements, reports, and key performance indicators.

Exceptional organisational, written and verbal communication, and interpersonal skills with attention to detail and analytical thinking.

Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word; familiarity with financial software or ERP systems is highly regarded.

High level of professionalism, integrity, and discretion in handling confidential information.

High level of Emotional Intelligence and a good sense of humour.

Desirable Qualifications

Relevant tertiary qualification in Business Administration, Finance, Accounting, or a related field.

Experience working in an Australian corporate or financial services environment.