Permanent Part-Time Administration Assistant

Stal Fabrications Pty Ltd; Melbourne; Presencial; AUD 28 000 - 40 000; Tempo parcial

Vantagens oferecidas por esta oferta de emprego

Company laptop

Phone supplied

On-site parking

Resumo da oferta

STAL Mechanical Fabrications in Braeside, Melbourne, is seeking a Part-time Administration Assistant to support both office and factory operations. The role is 3 days per week with some flexibility on days and an early start as the factory runs 7am–3pm.

You will handle inquiries, quotes, invoices, payroll in Xero, and assist with HR tasks, stocktakes, and QA documentation, contributing to smooth daily operations.

Qualificações

• Experience with Xero payroll, invoices and quotes.
• Proficient in Google Workspace and MS Office.
• Detail-oriented and able to manage multiple tasks.

Responsabilidades

• Manage office inbox and phone lines; respond promptly.
• Liaise with clients on quotes, orders and delivery times.
• Prepare quotes and invoices in Xero.
• Process bills and receipts in Xero.
• Raise purchase orders and coordinate materials.
• Assist Factory Manager with production and delivery schedules.
• Maintain QA documentation and handle HR tasks incl. payroll.
• Support BAS and WorkCover compliance; run stocktakes.

Conhecimentos

Attention to detail

Clear communication

Time management

Can-do attitude

Ferramentas

Xero

Google Workspace

Microsoft Office

Descrição da oferta de emprego

Permanent Part‑Time Administration Assistant

Permanent Part‑Time Administration Assistant
STAL Mechanical Fabrications | Braeside | Part‑time, 3 days per week

About us

STAL Mechanical Fabrications is a fast‑growing metal fabrication business specialising in mechanical pipe fabrication. We’re a hands‑on team that takes pride in quality work. We’re looking for an organised administrator to keep our office running smoothly, support us as we expand, and build their role alongside the business.

The role

This is a varied part‑time, on‑site role, 3 days per week with some flexibility on which days you work. Our factory runs 7am to 3pm, so this role suits someone who likes an early start. You’ll support both the office and the factory. You’ll be the first point of contact for clients and suppliers and will work closely with our Factory Manager.

Your duties will include:

Managing the office inbox and phones and responding to enquiries promptly

Liaising with clients on quotes, orders, delivery timeframes and general queries

Preparing quotes and invoices in Xero

Processing bills and receipts in Xero

Raising purchase orders and coordinating materials and supplies

Assisting the Factory manager with production and delivery schedules

Preparing and maintaining quality assurance documentation

Looking after HR, including running weekly payroll in Xero, managing leave and onboarding new starters

Staying on top of quarterly and annual obligations such as WorkCover, LeavePlus, insurance renewals and supporting our bookkeeper with BAS

Running regular stocktakes across the factory and office

General administration such as filing, data entry and record keeping

About you

Highly regarded:

Strong working knowledge of Xero, including payroll, bills, quotes and invoicing

Confidence with both Google Workspace and Microsoft Office, including Gmail, Drive, Outlook, Word and Excel

Experience with construction industry payroll and insurances, or a willingness to learn

Experience with quality assurance documentation (helpful but not essential)

Experience using AI tools at work, or a willingness to complete AI capability training

You’ll also bring:

Previous experience in an administration role (manufacturing, trades or construction experience is a bonus)

Strong attention to detail, especially with figures

Clear, friendly communication on the phone and in writing

The ability to manage your own workload and juggle priorities

A practical, can‑do attitude in a busy workshop environment

What we offer

Part‑time hours: 3 days per week, with flexibility on days

Annual salary review

Company laptop and phone supplied

A supportive, down‑to‑earth team

Training and development, including AI capability training

A role that grows as the business grows

On‑site parking