Project Administrator – Commercial Construction

Combined Steel Solutions Pty Ltd; Hastings; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Long-term career opportunities

Training and support

Exposure to Tier 1 projects

Job summary

Combined Steel Solutions Pty Ltd in Hastings, VIC, is seeking a proactive Project Administrator to support multiple commercial construction projects. The role focuses on project setup, documentation, compliance and efficient administration across the site team, with close collaboration with Project Managers and the fabrication team.

The successful candidate will manage inductions, SWMS, progress claims, document control and invoicing in Xero, contributing to on-time delivery of projects.

Qualifications

• Commercial construction administration experience.
• Ability to manage multiple projects and priorities.
• Familiar with project documentation and compliance requirements.
• Experience with inductions and safety documentation.

Responsibilities

• Set up new projects, files, registers and documentation
• General administrative support across projects
• Employee onboarding and inductions
• Manage inductions and compliance requirements
• Prepare progress claims and supporting documentation
• Maintain project registers and document control
• Prepare SWMS and safety documentation
• Assist with ITPs, QA documentation and records
• Coordinate project close-outs, warranties and handover documentation
• Maintain and distribute construction drawings and revisions
• Enter and process supplier invoices in Xero
• Maintain employee training, licence and compliance records

Skills

Project administration

Document control

Compliance awareness

Onboarding & inductions

Tools

Xero

Job description

Project Administrator – Commercial Construction

Combined Steel Solutions Pty Ltd – Hastings VIC

Combined Steel Solutions Pty Ltd
Hastings, Mornington Peninsula VIC
Permanent Full-Time | 38-hour week with RDOs
Office Based Monday–Thursday 7:00am–3:00pm | Friday 6:00am–2:00pm

Immediate Start

About the role

Combined Steel Solutions is a family-owned structural and architectural steel company delivering commercial, industrial and Tier 1 construction projects across Melbourne and regional Victoria.

As our business continues to grow, we are looking for an experienced and highly organised Project Administrator to join our team.

This is a hands-on administration role supporting multiple commercial construction projects from initial setup through to completion. You will work closely with our Project Managers, Site Supervisors and fabrication team, helping ensure projects remain organised, compliant and on track.

We are looking for someone with commercial construction experience who understands project documentation, compliance and the importance of accurate, proactive administration.

Key responsibilities

Set up new projects, files, registers and project documentation

General Administration

Employee onboarding

Manage project and employee inductions and compliance requirements

Prepare progress claims and supporting documentation

Maintain project registers and document control

Prepare and manage SWMS and safety documentation

Assist with ITPs, QA documentation and inspection records

Coordinate project close-outs, warranties and handover documentation

Maintain and distribute construction drawings and revisions

Enter and process supplier invoices in Xero

Maintain employee training, licence and compliance records

About you

Highly organised, proactive and comfortable managing multiple projects and priorities

Take ownership of work, follow up outstanding items and ensure nothing slips through the cracks

Enjoy creating structure, improving processes and finding more efficient ways of working

Previous experience in commercial construction administration, project administration or contract administration

Experience supporting commercial construction projects

Good understanding of construction documentation and terminology

Experience with project setup, inductions and compliance

Experience preparing progress claims and supporting documentation

Strong document control and organisational skills

High attention to detail

What We Offer

Permanent full-time position

38-hour week with RDOs

Monday–Thursday 7:00am–3:00pm and Friday 6:00am–2:00pm

Long-term career opportunities

Training and support

Exposure to commercial, industrial and Tier 1 construction projects

A varied role across project, contracts and construction administration

Supportive, family-owned business environment

Opportunity to contribute ideas and improve systems as the business grows