Part-Time Admin Assistant (3 Days) – On‑Site Growth

Stal Fabrications Pty Ltd; Melbourne; On-site; AUD 28,000 - 40,000; Part time

Benefits offered by this job

Company laptop

Phone supplied

On-site parking

Job summary

STAL Mechanical Fabrications in Braeside, Melbourne, is seeking a Part-time Administration Assistant to support both office and factory operations. The role is 3 days per week with some flexibility on days and an early start as the factory runs 7am–3pm.

You will handle inquiries, quotes, invoices, payroll in Xero, and assist with HR tasks, stocktakes, and QA documentation, contributing to smooth daily operations.

Qualifications

• Experience with Xero payroll, invoices and quotes.
• Proficient in Google Workspace and MS Office.
• Detail-oriented and able to manage multiple tasks.

Responsibilities

• Manage office inbox and phone lines; respond promptly.
• Liaise with clients on quotes, orders and delivery times.
• Prepare quotes and invoices in Xero.
• Process bills and receipts in Xero.
• Raise purchase orders and coordinate materials.
• Assist Factory Manager with production and delivery schedules.
• Maintain QA documentation and handle HR tasks incl. payroll.
• Support BAS and WorkCover compliance; run stocktakes.

Skills

Attention to detail

Clear communication

Time management

Can-do attitude

Tools

Xero

Google Workspace

Microsoft Office

Job description

STAL Mechanical Fabrications in Braeside, Melbourne, is seeking a Part-time Administration Assistant to support both office and factory operations. The role is 3 days per week with some flexibility on days and an early start as the factory runs 7am–3pm.

You will handle inquiries, quotes, invoices, payroll in Xero, and assist with HR tasks, stocktakes, and QA documentation, contributing to smooth daily operations.