Performance Marketing Manager

Emma - We Are Hiring!; Brisbane; Remote; AUD 34,000 - 55,000; Part time

Job summary

Emma - We Are Hiring! seeks a highly organized, systems-driven Virtual Assistant-Operations to work remotely with a CEO and coordinate the operational engine of the accounting practice.

Focus areas include operational execution, workflow coordination, system management, and capacity oversight. This independent contributor role suits someone who thrives in structured environments and enhances efficiency without disrupting stability.

Qualifications

• Understanding of Australian bookkeeping and management accounting fundamentals.

Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and ensure work is delivered to client agreements and deadlines.
• Maintain organized documentation and filings within Google Workspace.
• Assist the CEO with operational planning, prioritization, summaries, and internal initiatives.
• Track action items and ensure tasks are followed through and completed.
• Conduct preliminary quality checks on reconciliations, coding, and workpapers.
• Monitor scope adherence and flag out-of-scope work.
• Assist with tracking aged receivables and other internal operational matters.

Skills

Organized

Systems-driven

Operations

Workflow coordination

Tools

ClickUp

Google Workspace

Job description

Virtual Assistant-Operations

Posted 17 days ago

JobTitle: Virtual Assistant-Operations

Location: Remote

EmploymentType: Part-time(approx.20hours/week),withpotentialtoscale

AbouttheRole

WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

• Operationalexecution
• Workflowcoordination
• Systemmanagement
• Capacityoversight

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.

KeyResponsibilities

• Organise,assign,track,andmonitortasksthroughClickUp
• Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines
• MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace
• AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives
• Trackactionitemsandensuretasksarefollowedthroughandcompleted
• Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers
• Monitorscopeadherenceandflaganyout-of-scopework
• Assistwithtrackingagedreceivablesandotherinternaloperationalmatters