Aged Care: Care Assistant With Compassion & Teamwork

Anglican Care; Australia; Remote; AUD 34,000 - 55,000; Part time

Job summary

Anglican Care is seeking a highly organized Virtual Assistant-Operations to work remotely for an Australian accounting practice client. The role is part-time (about 20 hours per week) with potential to scale, reporting to the CEO and handling operational workflows within the business.

Your focus will include coordinating tasks in ClickUp, maintaining documentation in Google Workspace, and ensuring timely delivery in line with client agreements.

Qualifications

• Background in operations or admin support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands-on experience with ClickUp (dashboards, workflows, templates).
• Experience with Xero, QuickBooks Online and/or MYOB.
• Systems-oriented mindset with respect for existing frameworks.

Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
• Maintain organized documentation and filings in Google Workspace.
• Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives.
• Track action items and ensure tasks are followed through and completed.
• Conduct preliminary quality checks on reconciliations, coding, and workpapers.
• Monitor scope adherence and flag any out-of-scope work.
• Assist with tracking aged receivables and other internal operational matters.
• Step in and support hands-on when needed to keep important deadlines on track.
• Support onboarding of new team members into company tools and workflows.

Skills

ClickUp

Operations support

Admin VA

Systems-driven

Tools

ClickUp

Google Workspace

Xero

QuickBooks Online

MYOB

Job description

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Virtual Assistant-Operations

Posted 17 days ago

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Job Description

JobTitle: Virtual Assistant-Operations

Location: Remote

EmploymentType: Part-time(approx.20hours/week),withpotentialtoscale

AbouttheRole

WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

• Operationalexecution
• Workflowcoordination
• Systemmanagement
• Capacityoversight

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.

KeyResponsibilities

• Organise,assign,track,andmonitortasksthroughClickUp.
• Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
• MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
• AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.
• Trackactionitemsandensuretasksarefollowedthroughandcompleted.
• Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
• Monitorscopeadherenceandflaganyout-of-scopework.
• Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
• Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
• Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.

Must-HaveRequirements

• Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm
• StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)
• Hands-onexperiencewithClickUp(dashboards,workflows,templates)
• ExperiencewithXero,QuickBooksOnlineand/orMYOB
• Systems-orientedmindsetwithrespectforexistingframeworks
• Abilitytooperateindependentlywithoutclosesupervision

WhoThisRoleSuits

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