Autonomous Vehicle Technician - Port Operations

Pacificas; Brisbane; Remote; AUD 34,000 - 55,000; Part time

Job summary

Pacificas is seeking a meticulous Virtual Assistant-Operations to support the CEO of an Australian accounting practice. This remote, part-time role focuses on coordinating operations, ensuring efficient workflow, and maintaining systemized processes.

You will work with ClickUp, Google Workspace, and popular accounting tools (Xero/QBO/MYOB) to streamline tasks, monitor capacity, and help with onboarding and internal initiatives while preserving client deadlines and quality.

Qualifications

• Background in operations, admin VA, or executive support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands-on experience with ClickUp (dashboards, workflows, templates).
• Experience with Xero, QuickBooks Online and/or MYOB.
• Systems-oriented mindset and ability to work independently.

Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and meet client deadlines.
• Maintain documentation and filing in Google Workspace.
• Assist CEO with operational planning and summaries.
• Track action items and ensure completion.
• Conduct preliminary quality checks on reconciliations and workpapers.
• Monitor scope adherence and flag out-of-scope work.
• Assist with aged receivables and internal operations.
• Support onboarding of new team members to tools and workflows.

Skills

ClickUp

Bookkeeping basics

MYOB

Executive support

Independent work

Tools

Google Workspace

QBO/MYOB

Job description

Virtual Assistant - Operations

Job Title: Virtual Assistant-Operations

Location: Remote

Employment Type: Part-time (approx. 20 hours/week), with potential to scale

About the Role: We are currently hiring for one of our client based in Australia, we’re looking for a highly organised, systems-driven Operations VA to work directly with the CEO of the company and coordinate the operational engine of their accounting practice. This role is firmly within the accounting domain. You must understand Australian bookkeeping and management accounting fundamentals. However this is not a standalone client accountant role.

This role is an independent contributor role for someone who thrives in structure environments, respects systems, and knows how to improve efficiency without disrupting operational stability.

Key Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
• Maintain organised documentation and filing systems within Google Workspace.
• Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives.
• Track action items and ensure tasks are followed through and completed.
• Conduct preliminary quality checks on reconciliations, coding, and workpapers.
• Monitor scope adherence and flag any out-of-scope work.
• Assist with tracking aged receivables and other internal operational matters.
• Step in and support hands‑on when needed to keep important deadlines on track.
• Support the onboarding of new team members into company tools and workflows.

Must-Have Requirements

• Background in operations, practice management, admin VA or executive support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands‑on experience with ClickUp (dashboards, workflows, templates).
• Experience with Xero, QuickBooks Online and/or MYOB.
• Systems‑oriented mindset with respect for existing frameworks.
• Ability to operate independently without close supervision.

Who This Role Suits

This role is ideal for someone within the accounting industry who enjoys operations, structure and execution more than purely technical accounting work, and wants to work closely with a CEO in a growing accounting practice.