Remote Operations VA for CEO - Accounting Practice

Pacificas; Brisbane; Remote; AUD 34,000 - 55,000; Part time

Job summary

Pacificas is seeking a meticulous Virtual Assistant-Operations to support the CEO of an Australian accounting practice. This remote, part-time role focuses on coordinating operations, ensuring efficient workflow, and maintaining systemized processes.

You will work with ClickUp, Google Workspace, and popular accounting tools (Xero/QBO/MYOB) to streamline tasks, monitor capacity, and help with onboarding and internal initiatives while preserving client deadlines and quality.

Qualifications

• Background in operations, admin VA, or executive support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands-on experience with ClickUp (dashboards, workflows, templates).
• Experience with Xero, QuickBooks Online and/or MYOB.
• Systems-oriented mindset and ability to work independently.

Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and meet client deadlines.
• Maintain documentation and filing in Google Workspace.
• Assist CEO with operational planning and summaries.
• Track action items and ensure completion.
• Conduct preliminary quality checks on reconciliations and workpapers.
• Monitor scope adherence and flag out-of-scope work.
• Assist with aged receivables and internal operations.
• Support onboarding of new team members to tools and workflows.

Skills

ClickUp

Bookkeeping basics

MYOB

Executive support

Independent work

Tools

Google Workspace

QBO/MYOB

Job description

Pacificas is seeking a meticulous Virtual Assistant-Operations to support the CEO of an Australian accounting practice. This remote, part-time role focuses on coordinating operations, ensuring efficient workflow, and maintaining systemized processes.

You will work with ClickUp, Google Workspace, and popular accounting tools (Xero/QBO/MYOB) to streamline tasks, monitor capacity, and help with onboarding and internal initiatives while preserving client deadlines and quality.