Day Shift Machine Operator – Early Friday Finish

Programmed / Persolkelly; Brisbane; Remote; AUD 34,000 - 55,000; Part time

Job summary

Programmed / Persolkelly is seeking a detail‑driven Operations Virtual Assistant to support a CEO and the accounting practice remotely. The role emphasizes structured workflows, task orchestration in ClickUp, and robust documentation in Google Workspace.

The ideal candidate has experience in accounting support, knowledge of Australian bookkeeping fundamentals, and proficiency with ClickUp, Xero, and QB Online or MYOB. The position is part‑time (~20 hours/week) with potential growth.

Qualifications

• Background in operations, practice management, admin VA or executive support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands-on experience with ClickUp (dashboards, workflows, templates).
• Experience with Xero, QuickBooks Online and/or MYOB.
• Systems-oriented mindset with respect for existing frameworks.
• Ability to operate independently without close supervision.

Responsibilities

• Organise, assign, track and monitor tasks through ClickUp.
• Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
• Maintain organised documentation and filing systems within Google Workspace.
• Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives.
• Track action items and ensure tasks are followed through and completed.
• Conduct preliminary quality checks on reconciliations, coding, and workpapers.
• Monitor scope adherence and flag any out-of-scope work.
• Assist with tracking aged receivables and other internal operational matters.
• Step in and support hands-on when needed to keep important deadlines on track.
• Support the onboarding of new team members into company tools and workflows.

Skills

Operations background

Independent work

Tools

ClickUp

Google Workspace

Xero

QuickBooks Online

MYOB

Job description

Virtual Assistant-Operations

Posted 16 days ago

JobTitle: Virtual Assistant-Operations

Location: Remote

EmploymentType: Part-time (approx. 20 hours/week), with potential to scale

About the Role:

We are currently hiring for one of our clients based in Australia, we’re looking for a highly organised, systems-driven Operations VA to work directly with the CEO of the company and coordinate the operational engine of their accounting practice.

This role is firmly within the accounting domain. You must understand Australian bookkeeping and management accounting fundamentals. However, this is not an standalone client accountant role.

Your focus will be:

• Operational execution
• Workflow coordination
• System management
• Capacity oversight

This is an independent contributor role for someone who thrives in structured environments, respects systems, and knows how to improve efficiency without disrupting operational stability.

Key Responsibilities

• Organise, assign, track and monitor tasks through ClickUp.
• Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
• Maintain organised documentation and filing systems within Google Workspace.
• Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives.
• Track action items and ensure tasks are followed through and completed.
• Conduct preliminary quality checks on reconciliations, coding, and workpapers.
• Monitor scope adherence and flag any out-of-scope work.
• Assist with tracking aged receivables and other internal operational matters.
• Step in and support hands-on when needed to keep important deadlines on track.
• Support the onboarding of new team members into company tools and workflows.

Must-Have Requirements

• Background in operations, practice management, admin VA or executive support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands‑on experience with ClickUp (dashboards, workflows, templates).
• Experience with Xero, QuickBooks Online and/or MYOB.
• Systems‑oriented mindset with respect for existing frameworks.
• Ability to operate independently without close supervision.

Who This Role Suits

This role is ideal for someone in the accounting industry who enjoys operations, structure and execution more than purely technical accounting work, and who wants to work closely with a CEO in a growing accounting practice.