Virtual Assistant-Operations and Admin Support

Remote Office; Brisbane; On-site; AUD 24,000 - 36,000; Part time

Job summary

Remote Office is seeking a highly organized Operations VA to work with the CEO and coordinate the operational engine of an Australian accounting practice. The role focuses on workflow execution, system management, and capacity oversight, ensuring stability and efficiency without disrupting client work.

Ideal candidates will understand Australian bookkeeping fundamentals, have hands-on ClickUp experience, and be proficient in Google Workspace.

Qualifications

• Experience in an accounting, bookkeeping or management accounting environment.
• Background in operations, practice management, admin VA or executive support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands-on experience with ClickUp (dashboards, workflows, templates).
• High proficiency in Google Workspace.

Responsibilities

• Coordinate daily work across bookkeeping, payroll, reconciliations, and reporting.
• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and ensure work meets client agreements and deadlines.
• Identify workflow bottlenecks and help resolve them proactively.
• Maintain organised documentation and filings within Google Workspace.

Skills

Operations experience

Executive support in accounting

Organizational & time management

Independent work capability

Open to automation/AI tools

Tools

ClickUp

Google Workspace

Xero

QuickBooks Online

MYOB

Job description

Brisbane, Australia | Posted on 10/05/2026

EmploymentType:Part-time(approx.20hours/week),withpotentialtoscale

Reportsto:CEO

AbouttheRole

WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

• Operationalexecution
  
• Workflowcoordination
  
• Systemmanagement
  
• Capacityoversight
  

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowhowtouseefficiencywithoutdisruptingoperationalstability.

KeyResponsibilities

• Coordinatedailyworkacrossbookkeeping,payroll,reconciliations,andreporting.
  
• Organise,assign,track,andmonitortasksthroughClickUp.
  
• Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
  
• Identifyworkflowbottlenecksandhelpresolvethemproactively.
  
• MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
  
• EnsureexistingSOPsandprocessesforAustralianbookkeepingandmanagementaccountingareconsistentlyfollowed.
  
• MaintainandimproveClickUpdashboards,workflows,templates,andtaskvisibility.
  
• Supportworkflowautomationandencourageconsistentuseofsystemsacrosstheteam.
  
• AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.
  
• Trackactionitemsandensuretasksarefollowedthroughandcompleted.
  
• Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
  
• Monitorscopeadherenceandflaganyout-of-scopework.
  
• Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
  
• Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
  
• Managelicences,subscriptions,andsystemaccess.
  
• Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.
  
• Maintainconfidentialityandensuretheprotectionofclientinformationandintellectualproperty
  

Must-HaveRequirements

• Experienceinanaccounting,bookkeepingormanagementaccountingenvironment
  
• Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm
  
• StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)
  
• Hands-onexperiencewithClickUp(dashboards,workflows,templates)
  
• HighproficiencyinGoogleWorkspace
  
• ExperiencewithXero,QuickBooksOnlineand/orMYOB
  
• Strongorganisationalandtimemanagementskills
  
• Systems-orientedmindsetwithrespectforexistingframeworks
  
• Abilitytooperateindependentlywithoutclosesupervision
  
• OpennesstoleveragingautomationandAItoolswherebeneficial
  

WhoThisRoleSuits

Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.

Ifyouenjoybuildingclarity,protectingsystems,andensuringoperationaldisciplineinsideanaccountingenvironment,thiswillfeellikehome.