Part-Time Studio Administrator — Design Office

Woolpert, Inc.; Rockhampton Regional; On-site; AUD 46,000 - 60,000; Part time

Benefits offered by this job

Salary Continuance Insurance

Novated leasing and salary sacrifice

Discounted health insurance

Job summary

Woolpert, in Melbourne, seeks an Office Administrator to support the day-to-day running of the studio. This part-time role (4 days per week, with potential to grow to 5) offers a proactive, organised individual the chance to contribute to a busy design-led environment.

Ideal candidates are experienced in admin, highly organized, and comfortable in a bustling office. Strong MS Office skills and an interest in architecture are valued.

Qualifications

• Experienced in a similar administrative or office support role.
• Highly organised, proactive and comfortable being the go-to support person in a busy office.
• Reliable, adaptable and positive in approach.
• Confident using Microsoft Office (Word, Excel, Outlook).
• Available to work four days a week.
• Looking for a long-term, meaningful role within a creative practice.

Responsibilities

• Manage the day-to-day rhythm of the office, including calls and emails, calendar coordination, meetings and travel arrangements.
• Keep meeting rooms presentation-ready and ensure the office and kitchen are stocked and running efficiently for everyday work and client meetings.
• Maintain well-organised project files and support document management processes.
• Support administrative and financial tasks, including ordering supplies, processing invoices and tracking expenses.
• Work closely with the Practice Manager to support architects and project managers and help the studio operate smoothly.

Skills

Office administration

Organisational skills

Communication

Attention to detail

Architectural/design studio experience

Four days a week availability

Long-term commitment

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Woolpert, in Melbourne, seeks an Office Administrator to support the day-to-day running of the studio. This part-time role (4 days per week, with potential to grow to 5) offers a proactive, organised individual the chance to contribute to a busy design-led environment.

Ideal candidates are experienced in admin, highly organized, and comfortable in a bustling office. Strong MS Office skills and an interest in architecture are valued.