Melbourne Design Studio Office Administrator (Part-Time)

Woolpert, Inc.; Melbourne; Hybrid; AUD 60,000 - 72,000; Part time

Benefits offered by this job

Principal Program

Salary Continuance Insurance

Novated leasing

Discounted health insurance

Job summary

Woolpert, a global architecture, engineering, and geospatial services leader, is seeking an Office Administrator for its Melbourne studio. This part-time role supports day-to-day operations in a design-led environment, coordinating calls, calendar and travel while ensuring a smooth studio workflow.

The ideal candidate is highly organised, proactive and detail-oriented, with strong Microsoft Office skills and a readiness to contribute to a busy, creative practice on a four-day week (potentially

Qualifications

• Experienced in a similar administrative or office support role.
• Highly organised, proactive and able to be the go-to support in a busy office.
• Reliable, adaptable and positive in approach.

Responsibilities

• Manage day-to-day rhythm of the office: calls/emails, calendar, meetings and travel arrangements.
• Keep meeting rooms presentation-ready and ensure office/kitchen stocked for operations.
• Maintain well-organised project files and support document management processes.
• Support administrative and financial tasks: ordering supplies, processing invoices and tracking expenses.
• Work closely with Practice Manager to support architects and project managers.

Skills

Organised

Proactive

Attention to detail

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Woolpert, a global architecture, engineering, and geospatial services leader, is seeking an Office Administrator for its Melbourne studio. This part-time role supports day-to-day operations in a design-led environment, coordinating calls, calendar and travel while ensuring a smooth studio workflow.

The ideal candidate is highly organised, proactive and detail-oriented, with strong Microsoft Office skills and a readiness to contribute to a busy, creative practice on a four-day week (potentially