Design Studio Office Administrator — Part-Time, Hybrid

Woolpert, Inc.; Dubbo; On-site; AUD 45,000 - 60,000; Part time

Benefits offered by this job

Pro-rated salary for part-time hours

Job summary

Woolpert, Inc. in Melbourne seeks an Office Administrator to support the day-to-day running of the studio. This part-time role (4 days per week) keeps operations flowing and assists with calendar coordination, travel arrangements, and client meetings.

The ideal candidate is highly organised, proactive, and detail-focused, with strong MS Office skills and familiarity with architectural or design studios. The position offers a pro-rated salary and the chance to grow with the team.

Qualifications

• Experienced in a similar administrative or office support role.
• Highly organised, proactive and comfortable being the go-to support person in a busy office.
• Reliable, adaptable and positive in approach.
• Strong communication skills and excellent attention to detail.
• Confident using Microsoft Office, including Word, Excel and Outlook.
• Experience in an architectural or design studio is highly regarded, but not essential.
• Available to work four days a week.
• Looking for a long-term, meaningful role within a creative practice.

Responsibilities

• Manage the day-to-day rhythm of the office, including calls and emails, calendar coordination, meetings and travel arrangements.
• Keep meeting rooms presentation-ready and ensure the office and kitchen are stocked and running efficiently for everyday work and client meetings.
• Maintain well-organised project files and support document management processes.
• Support administrative and financial tasks, including ordering supplies, processing invoices and tracking expenses.
• Work closely with the Practice Manager to support architects and project managers and helping the studio operate smoothly.

Skills

Organised

Proactive

Attention to detail

MS Office

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Woolpert, Inc. in Melbourne seeks an Office Administrator to support the day-to-day running of the studio. This part-time role (4 days per week) keeps operations flowing and assists with calendar coordination, travel arrangements, and client meetings.

The ideal candidate is highly organised, proactive, and detail-focused, with strong MS Office skills and familiarity with architectural or design studios. The position offers a pro-rated salary and the chance to grow with the team.