Part-Time Design Studio Office Administrator

Woolpert, Inc.; Warrnambool; On-site; AUD 25,000 - 40,000; Part time

Benefits offered by this job

Salary Continuance Insurance

Job summary

Woolpert, in Melbourne, is seeking an Office Administrator to support the day-to-day running of the Melbourne office and provide practical support to the team. This part-time role (4 days per week) offers the chance to contribute to a dynamic, design-led environment and grow with us.

You'll coordinate calls and meetings, manage calendars, keep spaces ready for client events, handle invoicing and expenses, and partner with the Practice Manager to ensure smooth studio operations.

Qualifications

• Experience in an administrative or office support role.
• Strong communication skills and attention to detail.
• Proactive, highly organised and able to support a busy studio.

Responsibilities

• Manage day-to-day rhythm of the office, including calls, emails and calendar coordination.
• Keep meeting rooms presentation-ready and ensure office and kitchen are stocked and running efficiently.
• Maintain well-organised project files and support document management processes.
• Support administrative and financial tasks, including ordering supplies, processing invoices and tracking expenses.
• Work closely with the Practice Manager to support architects and project managers and help the studio operate smoothly.

Skills

Microsoft Office

Communication skills

Organised

Attention to detail

Job description

Woolpert, in Melbourne, is seeking an Office Administrator to support the day-to-day running of the Melbourne office and provide practical support to the team. This part-time role (4 days per week) offers the chance to contribute to a dynamic, design-led environment and grow with us.

You'll coordinate calls and meetings, manage calendars, keep spaces ready for client events, handle invoicing and expenses, and partner with the Practice Manager to ensure smooth studio operations.