Part-Time Office Administrator — Creative Studio, Melbourne

Woolpert, Inc.; North Lismore; On-site; AUD 42,000 - 52,000; Part time

Benefits offered by this job

Salary Continuance Insurance

Novated leasing and salary sacrifice

Health insurance discount (Bupa)

Principal Program - stakeholder equity

Job summary

Woolpert, Inc. is seeking an Office Administrator to support our Melbourne studio. This part-time role (4 days per week, with potential to grow to 5) focuses on keeping the office organized and running smoothly for a busy design-led team.

You will manage daily office rhythms, arrange meetings and travel, and support project teams while maintaining files and processing invoices and expenses. A proactive, detail-oriented approach is essential.

Qualifications

• Experience in an administrative or office support role.
• Highly organised and proactive in a busy office.
• Reliable, adaptable and positive in approach.
• Strong communication and excellent attention to detail.
• Experience in an architectural or design studio is a plus.

Responsibilities

• Manage day-to-day rhythm of the office, including calls and emails, calendar coordination, meetings and travel.
• Keep meeting rooms presentation-ready and ensure the office and kitchen are stocked and running smoothly.
• Maintain well-organised project files and support document management processes.
• Support administrative and financial tasks, including ordering supplies, processing invoices and tracking expenses.
• Work closely with the Practice Manager to support architects and project managers and help the studio operate smoothly.

Skills

Organised

Proactive

Communication

MS Office

Tools

Microsoft Office

Job description

Woolpert, Inc. is seeking an Office Administrator to support our Melbourne studio. This part-time role (4 days per week, with potential to grow to 5) focuses on keeping the office organized and running smoothly for a busy design-led team.

You will manage daily office rhythms, arrange meetings and travel, and support project teams while maintaining files and processing invoices and expenses. A proactive, detail-oriented approach is essential.