Part-Time Studio Office Administrator – Design & Architecture

Woolpert, Inc.; Gladstone Regional; Presencial; AUD 30 000 - 42 000; Tempo parcial

Vantagens oferecidas por esta oferta de emprego

Principal Program

Salary Continuance Insurance

Novated leasing

Discounted health insurance

Resumo da oferta

Woolpert is seeking an Office Administrator to support the Melbourne office. This part-time role (4 days per week, with potential to grow to 5) involves managing the daily office rhythm, coordinating calendars, bookings, and travel, and assisting with document management and invoicing.

The successful candidate will be highly organised, proactive, and comfortable in a busy design studio environment. Prior architectural or design experience is valued but not essential, with a long-term, meaningful

Qualificações

• Proven experience in an administrative or office support role.
• Strong organisational and proactive mindset.
• Reliable and detail-oriented with good communication skills.

Responsabilidades

• Manage day-to-day office rhythm, calls and emails, calendar coordination, meetings and travel arrangements.
• Keep meeting rooms presentation-ready and ensure office/kitchen stock and smooth operations for meetings.
• Maintain well-organised project files and support document management processes.
• Support administrative and financial tasks including ordering supplies, processing invoices and tracking expenses.
• Collaborate with Practice Manager to support architects and project managers and ensure studio operations run smoothly.

Conhecimentos

Office administration

Calendar coordination

Travel arrangements

Document management

Invoice processing

MS Office

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Descrição da oferta de emprego

Woolpert is seeking an Office Administrator to support the Melbourne office. This part-time role (4 days per week, with potential to grow to 5) involves managing the daily office rhythm, coordinating calendars, bookings, and travel, and assisting with document management and invoicing.

The successful candidate will be highly organised, proactive, and comfortable in a busy design studio environment. Prior architectural or design experience is valued but not essential, with a long-term, meaningful