Melbourne Design Studio Office Administrator (Part-Time)

Woolpert, Inc.; Greater Shepparton; On-site; AUD 40,000 - 60,000; Part time

Benefits offered by this job

Salary pro-rated for part-time hours

Salary Continuance Insurance

Novated leasing and salary sacrifice

Discounted health insurance (Bupa)

Job summary

Woolpert is seeking an Office Administrator to support the Melbourne studio. This part-time role (4 days per week) keeps the office running smoothly, coordinating calls, emails, calendars and travel, and ensuring project files are well organised.

The ideal candidate is highly organised, proactive, and comfortable in a design-led environment, with experience in admin and strong MS Office skills. Pro-rated hours and a path to growth are available.

Qualifications

• Experienced in an administrative or office support role.
• Highly organised, proactive and reliable in a busy office.
• Excellent communication and attention to detail.
• Proficient with Microsoft Office suite (Word, Excel, Outlook).
• Available to work four days a week and seek a long-term role.

Responsibilities

• Manage day-to-day office rhythm: calls and emails, calendar coordination, meetings and travel arrangements.
• Keep meeting rooms presentation-ready and ensure the office and kitchen are stocked and running smoothly.
• Maintain well-organised project files and support document management processes.
• Support administrative and financial tasks, including ordering supplies, processing invoices and tracking expenses.
• Work closely with the Practice Manager to support architects and project managers and help the studio operate smoothly.

Skills

Organised

Proactive

Attention to detail

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Woolpert is seeking an Office Administrator to support the Melbourne studio. This part-time role (4 days per week) keeps the office running smoothly, coordinating calls, emails, calendars and travel, and ensuring project files are well organised.

The ideal candidate is highly organised, proactive, and comfortable in a design-led environment, with experience in admin and strong MS Office skills. Pro-rated hours and a path to growth are available.