Melbourne Part-Time Office Administrator – Design Studio

Woolpert, Inc.; Sydney; On-site; AUD 44,000 - 56,000; Part time

Benefits offered by this job

Principal Program

Salary Continuance Insurance

Novated leasing and salary sacrifice

Discounted health insurance

Job summary

Woolpert is seeking an Office Administrator to support the Melbourne office on a part-time basis (4 days per week, with potential to grow to 5). The role focuses on keeping the studio running smoothly, coordinating calls, emails, meetings, and travel, and maintaining organized project files.

The ideal candidate will be highly organised, proactive, reliable, and detail-oriented, with strong MS Office skills and a collaborative mindset to work with the Practice Manager and project teams.

Qualifications

• Experience in an administrative or office support role.
• Organised, proactive, and able to support a busy office.
• Strong communication and attention to detail.
• Comfortable with MS Office and coordinating calendar, meetings, and travel.

Responsibilities

• Manage day-to-day office rhythm, including calls, emails, calendar coordination, meetings and travel arrangements.
• Keep meeting rooms presentation-ready and ensure office and kitchen stocked for daily work and client meetings.
• Maintain well-organised project files and support document management processes.
• Support administrative and financial tasks, including ordering supplies, processing invoices and tracking expenses.
• Collaborate with Practice Manager to support architects and project managers and keep the studio running smoothly.

Skills

Excellent organizational skills

Proactive and reliable

Strong communication skills

Experience in office support

Calendar coordination and admin tasks

Tools

Microsoft Office Suite

Job description

Woolpert is seeking an Office Administrator to support the Melbourne office on a part-time basis (4 days per week, with potential to grow to 5). The role focuses on keeping the studio running smoothly, coordinating calls, emails, meetings, and travel, and maintaining organized project files.

The ideal candidate will be highly organised, proactive, reliable, and detail-oriented, with strong MS Office skills and a collaborative mindset to work with the Practice Manager and project teams.