Part-Time Office & Finance Manager — Architecture Studio

Bespoke Careers; Melbourne; Hybrid; AUD 42,000 - 66,000; Part time

Job summary

Bespoke Careers in Melbourne is seeking an experienced Office & Accounts Manager for a part-time, four-day week role. The position covers financial administration, payroll liaison, and broader practice operations in a design-led architecture studio.

The role involves close collaboration with Directors and external advisers, supporting cashflow, reporting, invoicing and HR tasks. Some remote work potential is available in this hybrid setup.

Qualifications

• Minimum 3 years' experience in office management, finance or practice administration.
• Architecture or professional services background highly regarded.
• Strong financial administration skills including accounts payable/receivable, payroll and cashflow forecasting.
• Experience with project-based financial reporting and fee management desirable.
• Proficiency in Microsoft Office and MYOB.
• Excellent organisational skills with ability to manage competing priorities.
• Confident communicator, comfortable with Directors and external advisers.
• Proactive, self-motivated and capable of working independently.

Responsibilities

• Oversee day-to-day office operations, administration and business systems.
• Manage accounts payable and receivable, invoicing and financial records.
• Prepare and maintain cashflow forecasts, financial reports and monitor financial commitments.
• Coordinate payroll administration and liaise with external accountants and bookkeepers.
• Support project fee management, invoicing, variations and time-based reporting.
• Manage insurance, compliance requirements and general practice administration.
• Assist with HR administration, employee records and workplace policies.
• Act as a central point of contact between Directors, staff, clients, consultants and external suppliers.

Skills

Office administration

Accounts payable

Payroll processing

Cashflow forecasting

MYOB

Microsoft Office

Tools

MYOB

Job description

Bespoke Careers in Melbourne is seeking an experienced Office & Accounts Manager for a part-time, four-day week role. The position covers financial administration, payroll liaison, and broader practice operations in a design-led architecture studio.

The role involves close collaboration with Directors and external advisers, supporting cashflow, reporting, invoicing and HR tasks. Some remote work potential is available in this hybrid setup.