Office and Accounts Manager

Bespoke Careers; Melbourne; Hybrid; AUD 85.000 - 115.000; Vollzeit

Benefits dieser Stelle

Hybrid work arrangement

Health benefits

Professional development

Zusammenfassung

Bespoke Careers is seeking an experienced Office & Accounts Manager for an established architecture practice in Melbourne. You’ll oversee day-to-day operations, manage invoicing, payroll, HR administration and ensure smooth studio workflow.

You’ll work closely with directors and the creative team, improve processes and maintain ISO 9001 quality systems while keeping accurate records using MYOB and Microsoft Office.

Qualifikationen

• Strong organisational skills and attention to detail.
• Excellent communication and collaboration with directors and teams.
• Experience with payroll, invoicing, cashflow forecasting and financial reporting.
• Experience supporting HR administration and employee lifecycle processes.
• Familiarity with ISO 9001 quality management systems and workplace compliance.

Aufgaben

• Oversee financial administration including invoicing and reporting.
• Manage daily office operations and studio supplies.
• Handle payroll, HR admin, onboarding and offboarding processes.
• Maintain ISO 9001 quality management systems and assist WHS/compliance.

Kenntnisse

Organisation

Communication

Proactive

Hybrid work

ISO 9001 familiarity

Ausbildung

Business/Accounting/Management qualification

Tools

MYOB

Microsoft Office

Jobbeschreibung

An established architecture practice is seeking an experienced Office & Accounts Manager to oversee its day-to-day operations and financial administration.

Working closely with the directors and creative team, you’ll manage accounts, support staff and keep the studio running smoothly. This is a varied, hands‑on role suited to someone who enjoys taking ownership, improving processes and being a trusted point of contact within a design‑led business.

Key Responsibilities

Manage financial administration, including invoicing, cashflow forecasting, project fees and financial reporting.

Oversee daily office operations, suppliers and studio requirements.

Manage payroll, HR administration, onboarding and offboarding.

Maintain ISO 9001 quality management systems and support WHS and regulatory compliance.

Liaise with directors, clients, external advisers and suppliers.

Maintain accurate records and effective processes using MYOB and Microsoft Office.

Identify opportunities to improve financial and operational systems.

Skills & Experience

At least three years’ experience in office management, accounts or practice administration, ideally within architecture, design or professional services.

Strong practical experience with invoicing, payroll, cashflow forecasting and financial reporting.

Experience supporting HR administration and employee lifecycle processes.

Proficiency in MYOB and Microsoft Office.

Familiarity with ISO 9001 quality management systems and workplace compliance.

Excellent organisational skills, attention to detail and the ability to manage competing priorities.

A proactive, approachable manner and clear communication skills.

Qualifications in business, accounting or management are advantageous.

Benefits & Culture

Join a respected architecture practice with a distinctive design approach.

Enjoy a varied role with ownership across accounts and studio operations.

Work closely with directors and a collaborative creative team.

Hybrid working arrangements to support work-life balance.

Health benefits and generous leave allowances.

Opportunities for professional development and to help shape how the practice operates.