Office and Accounts Manager - Part Time - Architecture Studio

Bespoke Careers; Melbourne; Híbrido; AUD 42.000 - 66.000; A tiempo parcial

Descripción de la vacante

Bespoke Careers in Melbourne is seeking an experienced Office & Accounts Manager for a part-time, four-day week role. The position covers financial administration, payroll liaison, and broader practice operations in a design-led architecture studio.

The role involves close collaboration with Directors and external advisers, supporting cashflow, reporting, invoicing and HR tasks. Some remote work potential is available in this hybrid setup.

Formación

• Minimum 3 years' experience in office management, finance or practice administration.
• Architecture or professional services background highly regarded.
• Strong financial administration skills including accounts payable/receivable, payroll and cashflow forecasting.
• Experience with project-based financial reporting and fee management desirable.
• Proficiency in Microsoft Office and MYOB.
• Excellent organisational skills with ability to manage competing priorities.
• Confident communicator, comfortable with Directors and external advisers.
• Proactive, self-motivated and capable of working independently.

Responsabilidades

• Oversee day-to-day office operations, administration and business systems.
• Manage accounts payable and receivable, invoicing and financial records.
• Prepare and maintain cashflow forecasts, financial reports and monitor financial commitments.
• Coordinate payroll administration and liaise with external accountants and bookkeepers.
• Support project fee management, invoicing, variations and time-based reporting.
• Manage insurance, compliance requirements and general practice administration.
• Assist with HR administration, employee records and workplace policies.
• Act as a central point of contact between Directors, staff, clients, consultants and external suppliers.

Conocimientos

Office administration

Accounts payable

Payroll processing

Cashflow forecasting

MYOB

Microsoft Office

Herramientas

MYOB

Descripción del empleo

Office and Accounts Manager - Part Time - Architecture Studio

An opportunity has opened up to join a highly regarded, design-led architecture practice in Melbourne's inner south. Known for its distinctive architectural approach and portfolio of award-winning projects, this established studio is seeking an experienced Office & Accounts Manager to oversee the financial administration and day-to-day operations of the practice.

Working closely with the Directors and external advisers, this is a varied, hands-on role suited to someone with strong financial administration skills who enjoys being involved in the broader operations of a creative business.

This is a part-time position, working 4 days per week (30–32 hours), with some potential to work from home.

Key Responsibilities

• Oversee day-to-day office operations, administration and business systems
• Manage accounts payable and receivable, invoicing and financial records
• Prepare and maintain cashflow forecasts, financial reports and monitor financial commitments
• Coordinate payroll administration and liaise with external accountants and bookkeepers
• Support project fee management, invoicing, variations and time-based reporting
• Manage insurance, compliance requirements and general practice administration
• Assist with HR administration, employee records and workplace policies
• Act as a central point of contact between Directors, staff, clients, consultants and external suppliers

Skills & Experience

• Minimum 3 years' experience in office management, finance or practice administration
• Previous experience within architecture, interior design or a professional services environment highly regarded
• Strong financial administration skills, including accounts payable and receivable, payroll and cashflow forecasting
• Experience with project-based financial reporting and fee management desirable
• Proficiency in Microsoft Office and MYOB
• Excellent organisational skills with the ability to manage competing priorities
• Confident communicator, comfortable working closely with Directors and external advisers
• Proactive, self-motivated and capable of working independently

Benefits & Culture

• Join a highly regarded architecture practice with an impressive portfolio of projects
• Work closely with experienced Directors in a small, creative studio environment
• Varied position offering exposure to both finance and broader practice operations
• Part-time arrangement of 4 days per week, with some work-from-home flexibility

REFERENCE AM 74511