Office Manager

Morton+Co Architects; Ballarat; Presencial; AUD 70.000 - 95.000; Jornada completa

Descripción de la vacante

Morton+Co Architects is seeking an Office Manager to oversee the studio's day‑to‑day operations with a strong focus on financial administration, project setup and studio coordination. The role supports the Director and Associates and helps keep the design studio running smoothly behind the scenes.

This full‑time position offers flexibility for part‑time or hybrid arrangements for the right candidate with strong experience.

Formación

• Experience in a senior administrative or office management role is essential.
• Strong financial administration experience, including payable/receivable and invoicing.

Responsabilidades

• Oversee day-to-day operations of the studio and support the Director and Associates.
• Manage practice finances, including accounts payable/receivable and invoicing.
• Set up new projects and maintain accurate financial and reporting records.
• Track project budgets and cashflow in collaboration with leadership.
• Coordinate admin email accounts and responses.
• Coordinate staff attendance and leave records.
• Maintain and continuously improve spreadsheets, workflows and internal systems.
• Provide general operational and administrative support to the studio.

Conocimientos

Office management

Financial administration

Attention to detail

Communication

Herramientas

Excel

Accounting software

Descripción del empleo

As Office Manager, you'll be responsible for overseeing the day-to-day operations of the studio, with a strong focus on financial administration, project setup and studio coordination. This is a key leadership role within the practice, suited to someone who enjoys being across financial processes, systems and people, and who takes pride in keeping a professional studio running efficiently behind the scenes. You’ll work closely with the Director and Associates and play an important role in supporting both the business and the team.

This is a full-time position, with consideration for part-time or hybrid arrangements for the right person with strong experience.

Key responsibilities

• Managing practice finances, including accounts payable and receivable, invoicing and payment processing
• Maintaining accurate financial, project and reporting records across internal systems
• Preparing detailed fee proposals and setting up new projects
• Tracking project budgets, cashflow and fee progress in collaboration with the Director
• Managing shared admin email accounts and coordinating responses
• Coordinating staff attendance and leave records
• Maintaining and improving spreadsheets, workflows and internal systems
• Providing general operational and administrative support to the studio

About you

• Experience as a Practice Manager, Office Manager or in a senior administrative role
• Strong financial administration experience, including accounts payable and receivable
• High-level attention to detail and accuracy
• Confidence using accounting software and Excel
• Strong organisational and time-management skills
• Clear, professional communication skills
• A proactive, reliable and approachable manner
• Experience in architecture, construction, engineering or professional services is highly regarded, but we're also open to candidates with a strong foundation and the ability to learn quickly

About us

We’re a design-led architecture practice with studios in Ballarat and Geelong. We’re a respected and collaborative studio environment offering a varied role with real responsibility and autonomy, with close working relationships with the Director.