Part-Time Office Administrator - Design Studio Support

Greenbox Architecture, A Woolpert Company; City of Melbourne; On-site; AUD 42,000 - 66,000; Part time

Benefits offered by this job

Salary Continuance Insurance (via Wool

Novated leasing options

Discounted corporate health insurance

Leadership/Stakeholder program

Job summary

Greenbox Architecture, Melbourne, is seeking an Office Administrator to support day-to-day office operations and provide practical help to our team. This part-time role (4 days per week, potential to grow to 5) suits an organised, proactive individual who enjoys a dynamic, design‑led environment.

You will coordinate calls, emails, calendars and travel, ensure meeting rooms and office spaces are ready, manage files and assist with invoices and expenses.

Qualifications

• Experienced in a similar administrative or office support role.
• Highly organised and proactive with strong communication skills.
• Reliable, adaptable and detail-oriented.
• Proficient with Microsoft Word, Excel and Outlook.

Responsibilities

• Manage day-to-day rhythm of the office, calls, emails, calendar and travel.
• Keep meeting rooms ready and office/kitchen stocked for meetings.
• Maintain well-organised project files and document processes.
• Support administrative and financial tasks: ordering supplies, invoices, expenses.
• Collaborate with Practice Manager to support architects and project managers.

Skills

Highly organised

Proactive

Strong communication

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Greenbox Architecture, Melbourne, is seeking an Office Administrator to support day-to-day office operations and provide practical help to our team. This part-time role (4 days per week, potential to grow to 5) suits an organised, proactive individual who enjoys a dynamic, design‑led environment.

You will coordinate calls, emails, calendars and travel, ensure meeting rooms and office spaces are ready, manage files and assist with invoices and expenses.