Part-Time Office & Accounts Coordinator | Adelaide

Poseidon Plumbing Pty Ltd; Adelaide; On-site; AUD 42,000 - 54,000; Part time

Job summary

Viatek is seeking an organised Office & Accounts Administrator to join our busy transport and logistics team in Port Adelaide. This onsite role covers administration, customer service and accounts support across Transport, Warehouse and Container Park operations.

You will invoice processing, data entry and reporting, work with Excel and company systems, and help keep records accurate while supporting colleagues during busy periods. Local rights required.

Qualifications

• Previous experience in office administration, accounts administration, customer service or a similar support role.
• Experience with invoicing, accounts receivable and/or debtor management.
• Excellent time management and organisational skills.
• The ability to multitask and confidently manage changing priorities.
• Strong numerical accuracy and attention to detail.
• Good Microsoft Office skills, particularly Excel, Word and Outlook.
• Strong communication and customer service skills.
• A flexible, team-focused attitude and willingness to support different departments.
• The ability to work independently and use initiative within established processes.
• Previous experience within transport, logistics, warehousing or supply chain will be highly regarded, along with experience with TruckSmart.

Responsibilities

• Providing administration support across Transport, Warehouse, Container Park, Customer Service and Accounts.
• Assisting teams during high-volume periods and employee absences.
• Completing accurate data entry, system updates and operational documentation.
• Processing completed jobs for invoicing and checking invoices for accuracy.
• Assisting with accounts receivable, debtor management and overdue account follow-up.
• Investigating routine invoice and billing queries.
• Assisting with customer account reconciliations and account maintenance.
• Checking supplier invoices and operational charges, including detention and demurrage costs.
• Maintaining accurate customer, supplier and account records.
• Responding to customer and supplier enquiries and providing a high level of customer service.
• Preparing reports, spreadsheets and administrative summaries.
• Assisting with month-end administration and reporting.

Skills

Administration

Sales support

Excel

Time management

Attention to detail

Communication

Phone manner

Prioritisation

Customer focus

Team collaboration

Tools

TruckSmart

Excel

Word & Outlook

Job description

Viatek is seeking an organised Office & Accounts Administrator to join our busy transport and logistics team in Port Adelaide. This onsite role covers administration, customer service and accounts support across Transport, Warehouse and Container Park operations.

You will invoice processing, data entry and reporting, work with Excel and company systems, and help keep records accurate while supporting colleagues during busy periods. Local rights required.