Logistics Admin & Invoicing Coordinator

JobAdder Operations Pty; Adelaide; On-site; AUD 45,000 - 65,000; Full time

Job summary

JobAdder Operations Pty in Adelaide is seeking an organised Office & Accounts Administrator to join our busy transport and logistics team in Port Adelaide. The role combines administration, customer service and accounts support with invoicing and data entry responsibilities.

You'll step in across departments during busy periods, maintain accurate records, and help with month-end reporting. A proactive, detail-oriented approach and strong Excel/Office skills are essential.

Qualifications

• Experience in office administration and accounts support.
• Invoicing, accounts receivable and debtor management experience.
• Strong time management, organisation and multitasking abilities.
• Proficient with Excel, Word and Outlook.

Responsibilities

• Provide administration support across Transport, Warehouse and Accounts.
• Assist during high-volume periods and team absences.
• Data entry, system updates and maintaining documentation.
• Processing completed jobs for invoicing and checking invoices for accuracy.
• Assisting with accounts receivable and debtor management follow-up.
• Investigating routine invoice and billing queries.
• Assisting with customer account reconciliations and account maintenance.
• Checking supplier invoices and operational charges.
• Maintaining accurate customer, supplier and account records.
• Responding to customer and supplier enquiries and providing high level customer service.
• Preparing reports, spreadsheets and administrative summaries.
• Assisting with month-end administration and reporting.

Skills

Time management

Organisational skills

Multitasking

Numerical accuracy

MS Office (Excel/Word/Outlook)

Communication

Customer service

Initiative

Teamwork

Adaptability

Tools

Excel

Word

Outlook

TruckSmart

Job description

JobAdder Operations Pty in Adelaide is seeking an organised Office & Accounts Administrator to join our busy transport and logistics team in Port Adelaide. The role combines administration, customer service and accounts support with invoicing and data entry responsibilities.

You'll step in across departments during busy periods, maintain accurate records, and help with month-end reporting. A proactive, detail-oriented approach and strong Excel/Office skills are essential.