Office & Administration Coordinator

Poseidon Plumbing Pty Ltd; Adelaide; On-site; AUD 42,000 - 54,000; Part time

Job summary

Viatek is seeking an organised Office & Accounts Administrator to join our busy transport and logistics team in Port Adelaide. This onsite role covers administration, customer service and accounts support across Transport, Warehouse and Container Park operations.

You will invoice processing, data entry and reporting, work with Excel and company systems, and help keep records accurate while supporting colleagues during busy periods. Local rights required.

Qualifications

• Previous experience in office administration, accounts administration, customer service or a similar support role.
• Experience with invoicing, accounts receivable and/or debtor management.
• Excellent time management and organisational skills.
• The ability to multitask and confidently manage changing priorities.
• Strong numerical accuracy and attention to detail.
• Good Microsoft Office skills, particularly Excel, Word and Outlook.
• Strong communication and customer service skills.
• A flexible, team-focused attitude and willingness to support different departments.
• The ability to work independently and use initiative within established processes.
• Previous experience within transport, logistics, warehousing or supply chain will be highly regarded, along with experience with TruckSmart.

Responsibilities

• Providing administration support across Transport, Warehouse, Container Park, Customer Service and Accounts.
• Assisting teams during high-volume periods and employee absences.
• Completing accurate data entry, system updates and operational documentation.
• Processing completed jobs for invoicing and checking invoices for accuracy.
• Assisting with accounts receivable, debtor management and overdue account follow-up.
• Investigating routine invoice and billing queries.
• Assisting with customer account reconciliations and account maintenance.
• Checking supplier invoices and operational charges, including detention and demurrage costs.
• Maintaining accurate customer, supplier and account records.
• Responding to customer and supplier enquiries and providing a high level of customer service.
• Preparing reports, spreadsheets and administrative summaries.
• Assisting with month-end administration and reporting.

Skills

Administration

Sales support

Excel

Time management

Attention to detail

Communication

Phone manner

Prioritisation

Customer focus

Team collaboration

Tools

TruckSmart

Excel

Word & Outlook

Job description

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As our Sales Support Officer, you will play an important role in supporting the day‑to‑day operations of our sales team. Working closely with internal teams, customers and suppliers, you will help ensure sales processes are completed accurately, efficiently and on time.

Your responsibilities will include:

• Supporting the sales team activities
• Processing equipment orders and invoices
• Completing data entry and maintaining accurate records
• Performing account reconciliations
• Preparing reports and updating business tools
• Managing incoming customer enquiries and internal requests

This position is ideal for someone who enjoys working in a fast‑paced environment, has excellent attention to detail, and takes pride in delivering high‑quality administrative support.

This is a part time role, 22.5 hours per week.

About Viatek

Viatek is Australia's leading independent provider of Fuji Film and Lexmark solutions, as well as commercial production equipment. With 20 locations across Victoria, New South Wales and South Australia, we proudly support businesses with market‑leading technology and exceptional service.

At Viatek, we have a long history of supporting and developing our people to build rewarding and successful careers. Our culture is built around our core values:

• People
• Integrity
• Customer

We are looking for someone who shares these values and wants to be part of a supportive, collaborative team.

What You're Looking For

To be successful in this role, you will bring:

• Previous administration experience
• Previous sales support experience would be advantageous
• Strong Microsoft Excel skills and confidence working with data and reports
• Excellent organisational and time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• A professional and friendly phone manner
• The ability to prioritise tasks and manage competing deadlines
• A proactive, customer‑focused approach
• The ability to build positive working relationships across teams

Why Viatek?

When you join Viatek, you'll be supported from day one with:

• A structured onboarding experience
• System‑led new starter paperwork and set‑up
• A company induction with our People & Culture team
• Comprehensive role‑specific training
• Ongoing learning and development opportunities
• Support from experienced colleagues across the business

At Viatek, we believe people do their best work when they feel supported, respected and trusted. That's why we invest in our people, encourage career growth and create opportunities for development.

We also provide regular career and development discussions, along with annual salary reviews aligned to market conditions.

If you're looking for a role where your contribution is valued and your development is supported, we'd love to hear from you

Note that this is an onsite role and so applicants must be currently located in Adelaide with full ongoing working rights to be considered.

Are you an organised all-rounder who enjoys variety, working across different teams and keeping things running smoothly behind the scenes?
We are looking for an experienced Office & Accounts Administrator to join our busy transport and logistics team in Port Adelaide . This is a varied role where no two days will be the same - providing administration, customer service and accounts support across the Transport, Warehouse and Container Park operations.
You'll be the person who can step in where needed, particularly during busy periods or team absences, while also taking ownership of invoicing, data entry and general accounts administration.
Your responsibilities will include:

• Providing administration support across Transport, Warehouse, Container Park, Customer Service and Accounts
• Assisting teams during high‑volume periods and employee absences
• Completing accurate data entry, system updates and operational documentation
• Processing completed jobs for invoicing and checking invoices for accuracy
• Assisting with accounts receivable, debtor management and overdue account follow‑up
• Investigating routine invoice and billing queries
• Assisting with customer account reconciliations and account maintenance
• Checking supplier invoices and operational charges, including detention and demurrage costs
• Maintaining accurate customer, supplier and account records
• Responding to customer and supplier enquiries and providing a high level of customer service
• Preparing reports, spreadsheets and administrative summaries
• Assisting with month‑end administration and reporting

30th September, 2026

About You
This role will suit someone who enjoys being busy, can easily switch between priorities and is happy to pitch in wherever support is needed.

You'll ideally bring:

• Previous experience in office administration, accounts administration, customer service or a similar support role
• Experience with invoicing, accounts receivable and/or debtor management
• Excellent time management and organisational skills
• The ability to multitask and confidently manage changing priorities
• Strong numerical accuracy and attention to detail
• Good Microsoft Office skills, particularly Excel, Word and Outlook
• Strong communication and customer service skills
• A flexible, team‑focused attitude and willingness to support different departments
• The ability to work independently and use initiative within established processes.
• Previous experience within transport, logistics, warehousing or supply chain will be highly regarded, along with experience with "TruckSmart"

Why Join SET
We are a trusted provider of container transport solutions, known for delivering safe, reliable, and compliant services. Our success is built on a strong team culture focused on respect, teamwork, safety and going above and beyond for our customers. We value our people and recognise the critical role our Operations team plays in keeping the business moving. As well as providing a supportive team environment where your contribution is acknowledged, we provide EAP and a competitive salary.
If you enjoy variety, like being part of an operational environment and don't want to sit doing the same task every day, this could be a great fit.

Note that this is an onsite role and so applicants must be currently located in Adelaide with full ongoing working rights to be considered.