Part-Time Executive Assistant & Operations Manager

Global Retail Brands Australia Pty Ltd; Canberra; On-site; AUD 90,000 - 130,000; Full time

Job summary

Global Retail Brands Australia Pty Ltd is seeking an experienced Executive Assistant & Operations Manager to support the CEO and COO, while coordinating day‑to‑day operations across the national organisation.

You will manage diaries, meetings, and executive priorities, handling correspondence and ensuring information is prepared for key discussions. The role also oversees the Canberra office and supports the Chair as needed.

Qualifications

• Proven experience providing high‑level support to senior executives.
• Ability to manage multiple competing priorities and deadlines.
• Strong written and verbal communication skills.
• Proactive, solutions‑focused approach and willingness to get involved across the organisation.
• Experience coordinating agendas, minutes and follow‑up actions.

Responsibilities

• Providing proactive executive support to the CEO & COO.
• Managing complex diaries, meetings, scheduling and executive priorities.
• Monitoring executive correspondence and coordinating responses and follow‑ups.
• Preparing executives for meetings with relevant information and documentation.
• Coordinating executive workflows and communication across the leadership team.
• Providing administrative and travel support to the Chair as required.
• Overseeing the smooth day‑to‑day running of the Canberra office.
• Supporting broader operational priorities across the organisation.

Skills

Executive support

Diary management

Communication

Organisational skills

Stakeholder management

Autonomous decision-making

Travel coordination

Tools

SharePoint

CRM systems

MS Office

Job description

Global Retail Brands Australia Pty Ltd is seeking an experienced Executive Assistant & Operations Manager to support the CEO and COO, while coordinating day‑to‑day operations across the national organisation.

You will manage diaries, meetings, and executive priorities, handling correspondence and ensuring information is prepared for key discussions. The role also oversees the Canberra office and supports the Chair as needed.