Operations Assistant

Junee Southern Cross; Canberra; Vor Ort; AUD 90.000 - 130.000; Vollzeit

Zusammenfassung

Junee Southern Cross is seeking an experienced Executive Assistant & Operations Manager to provide proactive high-level support to the CEO and COO across the organisation. You will manage complex diaries, coordinate meetings, and ensure smooth day-to-day operations and governance across the Canberra office.

You will drive efficiency, support senior leaders, and coordinate across teams while handling administrative, IT and systems-related tasks.

Qualifikationen

• Experience providing high-level support to senior executives.
• Strong diary, inbox and workflow management.
• Ability to manage competing priorities and deadlines.
• Proactive relationship management with senior leaders and stakeholders.
• Comfort working autonomously in a busy, national organisation.

Aufgaben

• Provide proactive executive support to the CEO and COO.
• Manage complex diaries, meetings, scheduling and priorities.
• Monitor executive correspondence and coordinate responses.
• Prepare executives for meetings with relevant information and docs.
• Coordinate workflows and communications across the leadership team.
• Provide admin and travel support to the Chair as required.
• Oversee day-to-day Canberra office operations.
• Support the Administration Officer as needed.
• Coordinate general inquiries and internal communications.
• Support SharePoint and CRM administration.
• Liaise on routine IT and systems matters.
• Maintain IT asset records and coordinate equipment needs.
• Support broader operational priorities across the organisation.

Kenntnisse

Executive support

Diary management

Stakeholder management

Communication

Office coordination

CRM systems

SharePoint

Microsoft Office

Tools

SharePoint

CRM systems

Microsoft Office

Jobbeschreibung

Job Description

Job Description

An exciting opportunity for an experienced Executive Assistant to step into a broad and influential role

An exciting opportunity for an experienced Executive Assistant to step into a broad and influential role supporting senior executives while taking ownership of the smooth day-to-day operations of a professional national organisation.
Your new company
This established national member-based organisation represents a diverse and highly regarded industry across Australia and New Zealand. With its head office based in Canberra and employees working across multiple locations, the organisation offers a collaborative, professional and supportive environment with a strong focus on delivering value to its members.
Your new role
As the Executive Assistant & Operations Manager, you will provide high-level, proactive support to the CEO and COO while playing a key role in coordinating the organisation's day-to-day operations.Acting as a central point of coordination across the leadership team and broader organisation, you will manage competing priorities, anticipate executive requirements and ensure important matters are followed through efficiently.Your responsibilities will include:

• Providing proactive executive support to the CEO and COO
• Managing complex diaries, meetings, scheduling and executive priorities
• Monitoring executive correspondence and coordinating responses and follow-up actions
• Preparing executives for meetings and ensuring relevant information and documentation is available
• Coordinating executive workflows and communication across the leadership team
• Providing administrative and travel support to the Chair as required
• Overseeing the smooth day-to-day running of the Canberra office
• Managing and supporting the Administration Officer
• Coordinating general enquiries, team communications and administrative requirements
• Supporting internal SharePoint and CRM administration
• Acting as the internal liaison for routine IT and systems matters
• Maintaining IT asset records and coordinating approved equipment requirements
• Supporting broader operational priorities across the organisation

What you'll need to succeed
You will be an experienced Executive Assistant or senior executive support professional who enjoys working in a busy environment where no two days are the same.You will bring:

• Demonstrated experience providing high-level support to senior executives
• Strong diary, inbox and workflow management capabilities
• Excellent organisational skills with the ability to manage competing priorities and deadlines
• Confidence managing up and anticipating the requirements of senior executives
• Strong written and verbal communication skills
• The ability to build effective relationships with senior leaders, colleagues and external stakeholders
• Experience coordinating agendas, minutes and follow-up actions
• Strong Microsoft Office skills with exposure to SharePoint and CRM systems
• A proactive, solutions-focused approach and willingness to get involved across the organisation
• Excellent judgement, discretion and attention to detail
• The confidence to work autonomously and make decisions when required

You will be someone who genuinely enjoys being the person who keeps things moving. You will be approachable, highly organised and comfortable balancing executive support with broader operational responsibilities.
What you'll get in return
This is an opportunity to take on a varied and trusted position with significant exposure to senior leadership. You will work closely with the CEO and COO while becoming an important coordination point across the organisation.
The breadth of the position provides an opportunity to move beyond traditional executive support and develop further experience across people coordination, office operations, systems and organisational administration.