Part-Time Executive Assistant & Operations Lead

Private Advertiser

Melbourne

On-site

AUD 55,000 - 83,000

Part time

3 days ago

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Job summary

Private Advertiser is seeking an experienced Executive Assistant / Business Operations Manager for a part-time role in Melbourne. The role involves high-level executive support, CRM and data management, and coordinating staff across business activities.

You will help optimise systems and use AI to enhance efficiency, with occasional local or international travel. The ideal candidate will have practical experience in health-related settings and a strong capability with AI, CRM, and data

Qualifications

Practical, hands-on experience in the health sector, including allied health, medical or rehabilitation environments, will be highly regarded.

Responsibilities

Provide high-level executive and administrative support.
Manage the CRM, filing systems, records and business data.
Coordinate staff and assist with the management of business activities.
Manage diaries, meetings, priorities and follow-up actions.
Assist with management of back-office financial and banking information.
Maintain records relating to investments, shareholdings and share registries.
Conduct research and prepare reports, correspondence and business documents.
Improve business systems, processes and organisational efficiency.
Manage confidential and commercially sensitive information.
Utilise AI confidently and practically for research, administration, data management, analysis and workflow movement.