Executive Assistant to CEO (Mandarin/English) - Global Ops

Remote People Ltd.; Australia; On-site; AUD 120,000 - 170,000; Full time

Job summary

Remote People Ltd. is seeking an experienced Executive Assistant to support the CEO in Australia. The role involves managing schedules, prioritising time, drafting and translating Mandarin and English documents, and liaising with stakeholders to ensure smooth operations.

You will prepare meeting materials, take minutes, arrange domestic and international travel, and oversee confidential records while coordinating with IT, HR, and other departments to keep the CEO's workspace running efficiently.

Qualifications

• 10+ years in executive support or corporate management.
• Fluent in English and Mandarin, written and spoken.
• Proficient with Word, Excel, PowerPoint and office tools.
• Excellent organizational and multitasking abilities.
• Discretion handling confidential information.

Responsibilities

• Provide high-level administrative support to the CEO, including scheduling, appointments, and meetings.
• Prioritize CEO time and delegate tasks to improve efficiency.
• Manage communications in Mandarin and English, drafting and translating documents.
• Liaise with internal and external stakeholders to ensure smooth communication.
• Prepare materials for executive meetings and take minutes.
• Plan travel arrangements for domestic and international trips.

Skills

Mandarin & English

Executive support

Schedule management

Communication

Project management

Discretion

Relationship building

Tools

Microsoft Office Suite

Job description

Remote People Ltd. is seeking an experienced Executive Assistant to support the CEO in Australia. The role involves managing schedules, prioritising time, drafting and translating Mandarin and English documents, and liaising with stakeholders to ensure smooth operations.

You will prepare meeting materials, take minutes, arrange domestic and international travel, and oversee confidential records while coordinating with IT, HR, and other departments to keep the CEO's workspace running efficiently.