Executive Assistant & Chief of Staff to Global CEO

Employee Matters; Sydney; On-site; AUD 120,000 - 180,000; Full time

Benefits offered by this job

In-office Sydney CBD

Job summary

Employee Matters is recruiting an Executive Assistant / Chief of Staff to support the Global CEO. The role focuses on driving executive accountability, Board reporting, and cross‑regional execution across Sydney and international offices.

You will operate as a strategic operations partner, coordinating calendars, travel, and documentation while building robust processes for the executive office.

Qualifications

• 5+ years supporting C-level executives in fast-paced environments.
• Experience drafting board and committee meeting packs with high attention to detail.
• Expert in MS Word and PowerPoint with executive-grade aesthetics.
• Proficient with digital project and task tools (Asana, Monday.com, Trello).
• Strong emotional intelligence and resilient under pressure.

Responsibilities

• End-to-End Board Reporting: consolidate, draft, format, and deliver board papers.
• Deadline Management: track inputs and finalise board packs on schedule.
• Minutes & Action Tracking: attend meetings, staff concise minutes, drive actions.
• Executive Office operations: proxy for the CEO and drive cross‑functional follow-ups.
• Diaries, travel, and expenses: manage calendars and travel logistics.
• Prepare executive documents and investor presentations.

Skills

Board reporting

Executive support

Diary management

Travel coordination

MS Word/PowerPoint

Project tools

Tools

Asana

Monday.com

Trello

Job description

Employee Matters is recruiting an Executive Assistant / Chief of Staff to support the Global CEO. The role focuses on driving executive accountability, Board reporting, and cross‑regional execution across Sydney and international offices.

You will operate as a strategic operations partner, coordinating calendars, travel, and documentation while building robust processes for the executive office.