Part-Time Architecture Ops Manager - Flexible & Impactful

Open Principle Architects; Canberra; Presencial; AUD 40.000 - 70.000; A tiempo parcial

Descripción de la vacante

Open Principle Architects, a Canberra-based design studio, seeks a Part-Time Practice/Operations Manager to run studio administration, financial control, HR administration, and process optimization.

You will work with the Practice Director to create tender submissions, oversee invoicing, budget prep, and performance reporting, while ensuring contract and fee profitability across the studio.

Formación

• 3+ years of experience in Practice Management, Operations, or Senior Studio Administration within architecture, engineering, interior design, or creative professional services
• Experience in InDesign, Word, XERO, Excel or similar systems is beneficial
• Strong financial literacy, excellent organizational skills, clear written and verbal communication, and acute attention to detail
• Proactive, self-directed, and comfortable working autonomously to build and refine operational systems

Responsabilidades

• Work with the senior team to create tender submissions and fee proposals
• Oversee project invoicing, fee projections, WIP tracking, and accounts receivable/payable using Xero and architectural management software
• Monitor cash flow, assist with budget preparation, and prepare monthly/quarterly practice performance reports for the Director
• Review client fee proposals, sub-consultant agreements, and architectural contracts to ensure compliance and profitability tracking
• Manage studio overheads, software licenses, IT support, insurance renewals, and supplier relationships
• Coordinate project scheduling, resourcing, and team capacity planning
• Maintain leave schedules, timesheet tracking, and compliance with workplace regulations
• Foster a collaborative, well-organized, and positive studio culture

Conocimientos

Practice management

Operations

Studio administration

Financial literacy

Communication

Herramientas

Xero

Architectural management software

Descripción del empleo

Open Principle Architects, a Canberra-based design studio, seeks a Part-Time Practice/Operations Manager to run studio administration, financial control, HR administration, and process optimization.

You will work with the Practice Director to create tender submissions, oversee invoicing, budget prep, and performance reporting, while ensuring contract and fee profitability across the studio.