Architect Firm Part-Time Practice / Operations Manager

Open Principle Architects; Canberra; Presencial; AUD 40.000 - 70.000; A tiempo parcial

Descripción de la vacante

Open Principle Architects, a Canberra-based design studio, seeks a Part-Time Practice/Operations Manager to run studio administration, financial control, HR administration, and process optimization.

You will work with the Practice Director to create tender submissions, oversee invoicing, budget prep, and performance reporting, while ensuring contract and fee profitability across the studio.

Formación

• 3+ years of experience in Practice Management, Operations, or Senior Studio Administration within architecture, engineering, interior design, or creative professional services
• Experience in InDesign, Word, XERO, Excel or similar systems is beneficial
• Strong financial literacy, excellent organizational skills, clear written and verbal communication, and acute attention to detail
• Proactive, self-directed, and comfortable working autonomously to build and refine operational systems

Responsabilidades

• Work with the senior team to create tender submissions and fee proposals
• Oversee project invoicing, fee projections, WIP tracking, and accounts receivable/payable using Xero and architectural management software
• Monitor cash flow, assist with budget preparation, and prepare monthly/quarterly practice performance reports for the Director
• Review client fee proposals, sub-consultant agreements, and architectural contracts to ensure compliance and profitability tracking
• Manage studio overheads, software licenses, IT support, insurance renewals, and supplier relationships
• Coordinate project scheduling, resourcing, and team capacity planning
• Maintain leave schedules, timesheet tracking, and compliance with workplace regulations
• Foster a collaborative, well-organized, and positive studio culture

Conocimientos

Practice management

Operations

Studio administration

Financial literacy

Communication

Herramientas

Xero

Architectural management software

Descripción del empleo

Architect Firm Part-Time Practice / Operations Manager

Working closely with the Practice Director, you will serve as the engine room of the business. You will take full ownership of studio administration, fee proposals, financial control, HR administration, and process optimization.

Key responsibilities

Work with the senior team to create tender submissions and fee proposals

Oversee project invoicing, fee projections, WIP tracking, and accounts receivable/payable using Xero and architectural management software

Monitor cash flow, assist with budget preparation, and prepare monthly/quarterly practice performance reports for the Director

Review client fee proposals, sub-consultant agreements, and architectural contracts (e.g., ABIC / AIA forms) to ensure compliance and profitability tracking

Manage studio overheads, software licenses, IT support, insurance renewals (PI, Public Liability, Workers Comp), and supplier relationships

Coordinate project scheduling, resourcing, and team capacity planning

Maintain leave schedules, timesheet tracking, and compliance with workplace regulations

Foster a collaborative, well-organized, and positive studio culture

About you

3+ years of experience in Practice Management, Operations, or Senior Studio Administration within architecture, engineering, interior design, or creative professional services

Experience in InDesign, Word, XERO, Excel or similar systems is beneficial

Strong financial literacy, excellent organizational skills, clear written and verbal communication, and acute attention to detail

Proactive, self-directed, and comfortable working autonomously to build and refine operational systems

About us

We are a design-focused architectural practice based in Canberra and Sydney, delivering high-quality residential, commercial, and specialist consulting projects.

Flexible work hours and days structured to suit work-life balance or family commitments

Working from our office located in Canberra with a supportive, collaborative, and professional studio environment

Direct impact on shaping the business practices of an established, expanding design firm