Part-Time Administration Coordinator for Architecture Studio

Bespoke Careers; Sydney; On-site; AUD 39,000 - 52,000; Part time

Job summary

Bespoke Careers is seeking an experienced Administration Coordinator for a part-time role with our client, an established architecture practice. The role spans senior-level support and office coordination to keep the studio well-organised and run day-to-day operations smoothly.

You will provide diary and meeting coordination, prepare materials and documentation, handle correspondence, and support project lifecycles from inception to completion.

Qualifications

• 4+ years' experience in an Administration Assistant, Team Assistant, Office Coordinator or similar role.
• Experience within architecture, design, property, construction or professional services will be highly regarded.
• Strong organisational and time management skills.
• Ability to manage multiple priorities and deadlines effectively.
• Excellent attention to detail and a high level of accuracy.

Responsibilities

• Provide administrative and diary support to senior leadership.
• Coordinate meetings, appointments and changing schedules.
• Prepare meeting materials, documentation and follow-up actions.
• Assist with correspondence and general communication.
• Prepare, format and issue reports, proposals and submissions.
• Maintain accurate project files, records and documentation.
• Provide administrative support to the team throughout the project lifecycle.
• Assist with the preparation and organisation of project documentation.
• Manage incoming calls and general enquiries.
• Coordinate office supplies, stationery and day-to-day studio requirements.
• Assist with onboarding administration and wider business support.
• Organise internal meetings, team events and office activities.

Skills

Administration coordination

Diary management

Meeting coordination

Documentation

Job description

Bespoke Careers is seeking an experienced Administration Coordinator for a part-time role with our client, an established architecture practice. The role spans senior-level support and office coordination to keep the studio well-organised and run day-to-day operations smoothly.

You will provide diary and meeting coordination, prepare materials and documentation, handle correspondence, and support project lifecycles from inception to completion.