PA / Administration Support

seek.com.au; Greater Dandenong; On-site; AUD 50,000 - 60,000; Full time

Job summary

Seek is looking for a friendly PA / Administration Assistant to join our team. Based at reception, you’ll be the first point of contact for visitors and calls, providing essential daily admin support to our Construction team and Property Management Department.

The role is hands-on and suited to someone early in their career who enjoys learning, taking on new challenges and working as part of a small, collaborative team. Full training and support will be provided.

Qualifications

• Previous administration experience is preferred.
• Professional presentation and a friendly, welcoming manner.
• Proactive, resourceful and able to think on your feet.
• Highly organised, reliable and attentive to detail.
• Strong written and verbal communication skills.

Responsibilities

• Provide a warm, professional welcome to all callers and visitors.
• Answer and direct incoming calls and take messages.
• Keep reception and shared office areas presentable and well maintained.
• Manage office and kitchen supplies.
• Provide PA and administrative support to Construction team and Property Management Department.
• Assist with documents, correspondence, data entry, record keeping and general office administration.
• Assist with property and construction-related documentation, coordination and follow-up.
• Liaise with contractors, consultants, suppliers and other stakeholders as required.
• Assist with staff onboarding, internal events and functions.
• Proactively assist with other office tasks and duties as required.

Skills

Administration

Microsoft Office

Communication

Organization

Reliability

Proactivity

Ownership

Teamwork

Tools

Microsoft Outlook

Word

Excel

Job description

We’re seeking a friendly, reliable and motivated PA / Administration Assistant to join our team. Based at reception, you’ll be the first point of contact for everyone who calls or visits our office.

This is a small-volume reception role, with a strong focus on supporting the smooth day-to-day running of the office and providing administrative support to our Construction team and Property Management Department.

We’re looking for someone who is organised, proactive and able to think on their feet - someone who notices what needs to be done, takes ownership and follows tasks through from start to finish.

This is a varied, hands-on role, ideal for someone early in their career who is looking for their next step and enjoys learning, taking on new challenges and being part of a small team.

Full training and support will be provided.

About the role

We’re seeking a friendly, reliable and motivated PA / Administration Assistant to join our team. Based at reception, you’ll be the first point of contact for everyone who calls or visits our office.

This is a small-volume reception role, with a strong focus on supporting the smooth day-to-day running of the office and providing administrative support to our Construction team and Property Management Department.

We’re looking for someone who is organised, proactive and able to think on their feet - someone who notices what needs to be done, takes ownership and follows tasks through from start to finish.

This is a varied, hands-on role, ideal for someone early in their career who is looking for their next step and enjoys learning, taking on new challenges and being part of a small team.

Full training and support will be provided.

Key responsibilities

• Provide a warm, professional welcome to all callers and visitors

• Answer and direct incoming calls and take messages

• Keep reception and shared office areas presentable and well maintained

• Manage office and kitchen supplies

• Provide PA and administrative support to the Construction team and Property Management Department

• Assist with documents, correspondence, data entry, record keeping and general office administration

• Assist with property and construction-related documentation, coordination and follow-up

• Liaise with contractors, consultants, suppliers and other stakeholders as required

• Assist with staff onboarding, internal events and functions

• Proactively assist with other office tasks and duties as required

About you

• Previous administration experience is preferred

• Professional presentation and a friendly, welcoming manner

• Proactive, resourceful and able to think on your feet

• Highly organised, reliable and attentive to detail

• Strong written and verbal communication skills

• Confident using Microsoft Office, including Outlook, Word and Excel

• Reliable and punctual, with the ability to handle confidential information with discretion

• A positive, can-do attitude and willingness to work as part of a small team

• Takes pride in their work and is comfortable taking ownership and seeing tasks through to completion

• Eager to learn and willing to take on new challenges

What’s on offer

• A varied, hands-on role with exposure to construction, property and business administration

• Opportunity to develop your skills across different areas of the business

• Training and support to help you succeed in the role

• A friendly, collaborative and supportive team environment

• Opportunity to build your career and take on new responsibilities over time

• A role where your contribution is valued and you can make a real difference to the smooth running of the business

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