Part time Administration Assistant

Aspect Personnel; Melbourne; Vor Ort; AUD 36.000 - 47.000; Teilzeit

Zusammenfassung

Aspect Personnel is seeking a Part-Time Office Administrator in Melbourne. The role supports engineers, Directors and Project Managers, acting as the first point of contact for clients and visitors.

You will assist with invoicing, proposals, and filing while ensuring reception areas and kitchens are well maintained. The position operates three days per week (Mon, Fri and a third day to align with another part-time administrator), with potential for pre-Christmas start.

Qualifikationen

• Strong communication skills in person and on the phone, with clients and staff.
• Excellent organisational abilities and high attention to detail are essential.
• Ability to juggle multiple tasks and priorities in a small team.
• Discretion when handling confidential client and financial information.

Aufgaben

• Answering phones, directing enquiries and welcoming clients, visitors and contractors.
• Maintaining reception, meeting rooms and kitchen tidy and stocked.
• Managing incoming mail, parcels and deliveries and organising couriers.
• Preparing, formatting and proofreading fee proposals, reports and correspondence.
• Maintaining organised electronic filing systems and ordering office supplies.
• Entering financial and administrative data in Xero and other systems.
• Updating client records, allocating bills and expenses to projects, and assisting with invoicing.
• Flagging discrepancies or missing information for review.

Kenntnisse

Verbal and written communication

Organisational skills

Attention to detail

Multitasking

Proactive attitude

Discretion

Tools

MS Office

Xero exposure

Jobbeschreibung

Our client is a specialist building services engineering consultancy. Their multidisciplinary team works on some of the country’s largest and most high-profile developments. They’re looking for a Part-Time Office Administrator.

About the role

This is a part-time position of three days per week (Monday, Friday and one additional day to allow crossover with another part time administrator).

Working alongside an experienced Administrator, you’ll be the first point of contact for clients and visitors and a key support for the engineers, Directors and Project Managers.

Potential to start pre-Christmas.

Your responsibilities will include:

• Answering phones, directing enquiries and welcoming clients, visitors and contractors
• Keeping reception, meeting rooms and the kitchen tidy, stocked and ready for use
• Managing incoming mail, parcels and deliveries, and organising couriers
• Preparing, formatting and proofreading fee proposals, reports and correspondence
• Maintaining organised electronic filing systems and ordering office supplies
• Entering financial and administrative data in Xero and other systems
• Updating client records, allocating bills and expenses to projects, and assisting with invoicing
• Flagging discrepancies or missing information for review

About you

You’re organised, approachable and keen to learn. To be successful, you’ll have:

• Strong verbal and written communication skills
• Good working knowledge of MS Office
• Exposure to Xero would be beneficial
• Strong organisational skills and a high level of attention to detail
• The ability to juggle multiple tasks and competing priorities
• A proactive attitude and a willingness to help wherever needed
• Discretion when handling confidential client and financial information
• Experience in the industry highly regarded (Engineering, Architecture, Construction)

For a list of our other vacancies, please visit our website www.aspectpersonnel.com.au