Operations & Administration Specialist

Fruition Recruitment; Geelong; On-site; AUD 72,000 - 88,000; Full time

Job summary

Fruition Recruitment is seeking a capable Business Support Officer in Geelong to provide broad administrative and operational support across systems, documentation, reporting, finance administration and daily coordination. You will maintain records, prepare reports, coordinate meetings and assist with invoicing and purchasing, helping the organisation move important actions forward.

The role involves onboarding, document control, process updates and practical improvements to internal workflows.

Qualifications

• Demonstrated experience in business support, administration, office coordination or a similarly broad operational role.
• Strong organisational skills and the ability to manage multiple priorities without losing attention to detail.
• Confidence preparing correspondence, reports, meeting materials and business documentation.
• Sound capability across Microsoft Office and experience working with CRM, finance or other business systems.
• Clear written and verbal communication, supported by a professional and responsive approach to stakeholders.
• Experience with invoicing, purchasing, supplier administration or basic financial processes would be well regarded.
• The initiative to identify gaps, improve processes and progress work without requiring close supervision.
• Discretion, reliability and sound judgement when handling sensitive business information.

Responsibilities

• Provide broad administrative and operational support spanning systems, documentation, reporting, finance administration and day-to-day coordination.
• Maintain accurate business and customer records and prepare reports and correspondence.
• Coordinate meetings and internal activities, assist with invoicing and purchasing, and support supplier administration.
• Contribute to onboarding, document control, process updates and improvements to internal systems and workflows.
• Assist leadership with information for meetings and help colleagues navigate business systems.

Skills

Administrative support

Organisational skills

Stakeholder communication

Documentation

MS Office

CRM / finance systems

Invoicing & purchasing

Process improvement

Tools

CRM systems

Finance systems

Job description

Fruition Recruitment is seeking a capable Business Support Officer in Geelong to provide broad administrative and operational support across systems, documentation, reporting, finance administration and daily coordination. You will maintain records, prepare reports, coordinate meetings and assist with invoicing and purchasing, helping the organisation move important actions forward.

The role involves onboarding, document control, process updates and practical improvements to internal workflows.