Office & Fleet Operations Specialist

Programmed; Melbourne; On-site; AUD 65,000 - 86,000; Full time

Benefits offered by this job

Career development opportunities

Access to employee benefits and well­-

Full-time permanent opportunity based在

Job summary

Programmed Facility Management is seeking a highly organised and proactive General Administration Officer to provide comprehensive administrative and operational support to a major maintenance services contract. Based in Docklands, this role is critical to ensuring the smooth day-to-day operation of the office while supporting contract leaders and operational teams.

You will oversee office administration, fleet coordination, meetings and events, office resources and administrative systems,

Qualifications

• Demonstrated experience in an administration, office management or business support role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple competing priorities.
• Strong customer service and problem-solving capabilities.
• Ability to work independently while supporting multiple stakeholders.
• Strong Microsoft Office skills, including Word, Excel, Outlook and PowerPoint.
• Experience managing administrative systems and records.
• A proactive and adaptable approach to work.
• Current Driver's Licence

Responsibilities

• Provide high-level administrative support to the Contract Executive and Leadership Team.
• Prepare correspondence, reports, presentations and meeting documentation.
• Coordinate meetings, agendas, minutes and action tracking.
• Maintain administrative systems, records and documentation.
• Assist with contract reporting and operational administration activities.
• Coordinate the organisation's vehicle fleet.
• Monitor vehicle servicing, maintenance and registrations.
• Maintain fleet records and pool vehicle bookings.
• Ensure vehicle compliance with organisational policies and requirements.
• Manage office stationery and consumable supplies.
• Coordinate procurement of office equipment and furniture.
• Maintain office assets, including printers, photocopiers and other equipment.
• Monitor inventory levels and arrange replenishment as required.
• Support office accommodation and workplace requirements.
• Coordinate internal meetings, training sessions and office functions.
• Assist with planning employee engagement activities and celebrations.
• Arrange catering, venues, equipment and event logistics.
• Support initiatives that contribute to a positive workplace culture

Skills

MS Office

Communication

Organisational skills

Time management

Customer service

Stakeholder management

Independent work

Education

Business Administration qualification

Job description

Programmed Facility Management is seeking a highly organised and proactive General Administration Officer to provide comprehensive administrative and operational support to a major maintenance services contract. Based in Docklands, this role is critical to ensuring the smooth day-to-day operation of the office while supporting contract leaders and operational teams.

You will oversee office administration, fleet coordination, meetings and events, office resources and administrative systems,