Onsite Facilities Coordinator – Melbourne

Jones Lang LaSalle Incorporated; City of Melbourne; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

18 weeks paid maternity leave

Private Health Insurance Discounts

Employee assistance program

Novated Lease for EV cars

Paid volunteer leave

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to oversee facilities across multiple properties in Melbourne, including Telstra accounts. The role focuses on coordinating day-to-day operations, resolving issues promptly, and maintaining high service standards.

The ideal candidate will have experience in facilities or property management, strong communication, organizational skills, and proficiency with Microsoft Office.

Qualifications

• Strong verbal and written communication skills and active listening capabilities.
• Highly organized with excellent time management abilities and capacity to handle multiple concurrent issues within tight deadlines.
• Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and data entry with attention to detail.
• Self-motivated, confident, and flexible team player who works well with minimal supervision.
• Experience in facilities management, property management, hospitality, or related field; knowledge of Workplace Management Systems (WMS) or Corrigo is a plus.

Responsibilities

• Coordinate facilities management activities and manage work orders through Corrigo, ensuring timely completion.
• Partner with the Property Services Centre and service providers to resolve escalations and maintain service standards.
• Assist in developing Maintenance Plans, review property inspection programs, and verify invoicing against rates.
• Serve as the primary point of contact for Facilities Management, delivering excellent customer service and ensuring safety compliance.
• Maintain property databases and be available for after-hours emergency calls seven days a week.

Skills

Communication

Organization

Time management

Self-motivation

Teamwork

Facilities knowledge

Tools

Microsoft Office Suite

Job description

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to oversee facilities across multiple properties in Melbourne, including Telstra accounts. The role focuses on coordinating day-to-day operations, resolving issues promptly, and maintaining high service standards.

The ideal candidate will have experience in facilities or property management, strong communication, organizational skills, and proficiency with Microsoft Office.