Facilities & Operations Coordinator

DT Infrastructure; City of Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Career development

Parental leave

Flexible work arrangements

Hybrid work options

Diversity & inclusion

Job summary

DT Infrastructure is seeking a Corporate Facilities Coordinator in Melbourne to ensure smooth CBD office operations and facilities management. You will coordinate IT support, vendor services, and internal events while supporting the project team with efficient administrative tasks.

The role reports to the Senior People and Capability Advisor and requires strong MS Office and customer-focused communication skills, with experience in office administration and facilities coordination.

Qualifications

• Certificate IV in Administration/Facilities (or working towards) or equivalent industry experience.
• Proven experience in corporate facilities coordination, reception, or office administration.
• Demonstrated ability to manage office supplies, vendor relationships, and facility maintenance.
• Experience planning internal events, social activities, and managing office communications.
• Strong organizational skills with proficiency in MS Office and database administration.
• Excellent interpersonal and communication skills with a customer-focused approach.

Responsibilities

• Manage day-to-day CBD office operations, reception, mail, couriers, and visitor management.
• Coordinate corporate facilities, equipment maintenance, IT support, and vendor services.
• Track inventory, manage kitchen/office supplies, and maintain high standards of office presentation.
• Plan and coordinate internal office events, meetings, catering, and team-building activities.
• Handle corporate travel arrangements, meeting room bookings, and fleet vehicle processes.
• Support financial administration, including raising POs, processing delivery dockets, and data entry.

Skills

Facilities coordination

Reception & admin

Vendor management

Event planning

MS Office & databases

Customer-focused communication

Education

Certificate IV in Admin/Facilities

Job description

DT Infrastructure is seeking a Corporate Facilities Coordinator in Melbourne to ensure smooth CBD office operations and facilities management. You will coordinate IT support, vendor services, and internal events while supporting the project team with efficient administrative tasks.

The role reports to the Senior People and Capability Advisor and requires strong MS Office and customer-focused communication skills, with experience in office administration and facilities coordination.