Facilities & Projects Coordinator

JLL; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia's#

Premium offices

Job summary

JLL in Melbourne is seeking a Workplace Coordinator to partner with the Workplace Manager and ensure facilities run smoothly, overseeing vendor relationships, tracking budgets, and coordinating maintenance and safety compliance.

You will work with clients, subcontractors and internal teams, produce monthly reports, manage purchase orders, and provide 24/7 emergency support with local travel as needed.

Qualifications

• Demonstrated experience in multi-tasking across operational duties and knowledge of building services/facility management best practices.
• Proficient in Word, Excel, Outlook and PowerPoint with strong verbal and written communication skills.
• Ability to work independently and in a team, driving results with attention to detail and follow-through on improvements.
• Capacity to manage multiple priorities in a fast-paced environment while maintaining confidentiality.

Responsibilities

• Foster and maintain positive relationships with clients, subcontractors, suppliers and consultants; manage service delivery per KPIs and client expectations.
• Conduct daily site inspections; coordinate subcontracted services and supervise maintenance inspections and compliance requirements.
• Raise and submit purchase orders; liaise with vendors to ensure timely invoicing and budget compliance with finance team.
• Assist Workplace Manager on integrated facilities projects; act as key contact for stakeholders and plan capital works by lifecycle replacement schedules.
• Prepare monthly reports, participate in client meetings, maintain CMMS, and provide 24/7 emergency call support with local travel as needed.

Skills

Client relationships

Multi-tasking

Communication

Microsoft Office

Teamwork

Education

Management/Business/Operations/Facilities

Job description

JLL in Melbourne is seeking a Workplace Coordinator to partner with the Workplace Manager and ensure facilities run smoothly, overseeing vendor relationships, tracking budgets, and coordinating maintenance and safety compliance.

You will work with clients, subcontractors and internal teams, produce monthly reports, manage purchase orders, and provide 24/7 emergency support with local travel as needed.