Onsite Facilities & Reception Coordinator

Jones Lang LaSalle Incorporated; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Employee discounts

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career opportunities with Australia’s#

Premium offices

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a dynamic Facilities Coordinator to join our on-site team in Sydney CBD, supporting a global investment client. The role merges facilities and reception duties, contributing to a superior workplace experience.

You will be the on-site point of contact for facilities, manage the reception area, handle switchboard operations, greet visitors, and oversee mail, procurement, and vendor processes while assisting with HSE and budget tasks.

Qualifications

• Experience in corporate reception, facilities, or property management.
• Strong customer service skills with a client-centric approach.
• Professional presentation and excellent communication abilities.
• Ability to manage conflicting priorities and meet deadlines.

Responsibilities

• Act as on-site point of contact for facilities issues.
• Manage reception area and create a welcoming environment.
• Operate switchboard and maintain phone systems.
• Greet visitors, manage access passes, and book meeting rooms.
• Oversee mailroom operations and general office duties.
• Manage facilities requests using client software/database.
• Assist with health & safety management and risk management.
• Support procurement and vendor management processes.
• Assist with financial processes and purchase order management.
• Monthly operational reporting.
• Annual budget preparation.
• Incident management.
• Maintenance vendor management.

Skills

Customer service

Communication

Prioritization

Professional demeanor

Job description

Jones Lang LaSalle Incorporated (JLL) is seeking a dynamic Facilities Coordinator to join our on-site team in Sydney CBD, supporting a global investment client. The role merges facilities and reception duties, contributing to a superior workplace experience.

You will be the on-site point of contact for facilities, manage the reception area, handle switchboard operations, greet visitors, and oversee mail, procurement, and vendor processes while assisting with HSE and budget tasks.