Facilities Operations Coordinator

JLL; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

18 weeks paid maternity leave

Private Health Insurance Discounts

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career opportunities with Australia’s#

Premium offices

Job summary

JLL is seeking an experienced Facilities Assistant in Melbourne to keep client workspaces running safely and efficiently. You will coordinate maintenance, conduct regular inspections, and support vendor relationships to maintain high standards of the built environment.

Join a collaborative team focused on operational excellence, with a hands-on role that influences daily workplace experience and safety. This position offers stability within Australia’s leading commercial real estate firm.

Qualifications

• 1–3 years of facilities management, building maintenance, or related field.
• Strong technical knowledge of building systems, maintenance procedures, and basic troubleshooting.

Responsibilities

• Regular inspections of the facility to identify maintenance needs, safety hazards, and opportunities for operational improvements.
• Coordinate and oversee maintenance requests from initiation through completion, ensuring timely resolution and quality workmanship.
• Serve as the primary contact for vendor coordination, scheduling service visits, managing work orders, and ensuring all work meets facility standards.
• Monitor building systems including HVAC, lighting, plumbing, and security for optimal performance and address malfunctions.
• Maintain records of maintenance activities, vendor contracts, equipment manuals, and compliance documentation.

Skills

Facilities management

Vendor coordination

Organizational skills

Communication

Problem solving

Independence

Emergency responsiveness

Building systems knowledge

Tools

CMMS

Job description

JLL is seeking an experienced Facilities Assistant in Melbourne to keep client workspaces running safely and efficiently. You will coordinate maintenance, conduct regular inspections, and support vendor relationships to maintain high standards of the built environment.

Join a collaborative team focused on operational excellence, with a hands-on role that influences daily workplace experience and safety. This position offers stability within Australia’s leading commercial real estate firm.