On-Site Facilities & Operations Coordinator

Jones Lang LaSalle Incorporated; City of Melbourne; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

18 weeks paid maternity leave

Private Health Insurance Discounts

Employee assistance program

Novated Lease for EV cars

Job summary

JLL in Melbourne is seeking a Workplace Coordinator to partner with the Workplace Manager and keep client facilities running smoothly through hands‑on coordination of accounting, finance, maintenance operations, vendor management and purchasing.

You will supervise subcontractors, manage budgets, assist with project coordination, and provide 24/7 emergency support as needed, while collaborating with clients and internal teams to drive safe, efficient workplace outcomes.

Qualifications

• Experience in multi-tasking operational duties and knowledge of building services and facility management practices.
• Strong verbal and written communication to present information clearly to diverse audiences.
• Ability to work independently and within a team with accountability for results.

Responsibilities

• Foster positive relationships with clients, subcontractors, suppliers and consultants while meeting contract KPIs.
• Conduct daily site inspections and coordinate subcontracted services and maintenance inspections.
• Raise and track purchase orders, follow up on invoices, and support budget compliance with the finance team.
• Assist Workplace Manager on projects, act as key contact for stakeholders and support lifecycle planning.
• Prepare monthly reports and provide 24/7 emergency support with local travel when required.

Skills

Multitasking

Facility management

Communication skills

Independence & accountability

Time management

Education

Formal tertiary qualifications in Management/Business/Operations/Facilities Management

Tools

Word

Excel

Outlook

PowerPoint

Job description

JLL in Melbourne is seeking a Workplace Coordinator to partner with the Workplace Manager and keep client facilities running smoothly through hands‑on coordination of accounting, finance, maintenance operations, vendor management and purchasing.

You will supervise subcontractors, manage budgets, assist with project coordination, and provide 24/7 emergency support as needed, while collaborating with clients and internal teams to drive safe, efficient workplace outcomes.