Office/Sales Administrator - Real Estate | Lower Hunter

Work Initiatives; Maitland; On-site; AUD 80,000 - 90,000; Full time

Benefits offered by this job

Flexible working hours

Competitive salary

Supportive team

Autonomy

Training & development

Career progression

Job summary

Work Initiatives in Maitland is seeking an organised and proactive Office/Sales Administrator to join our growing real estate team. You will run the sales administration, handle compliance and AML, and coordinate property campaigns while supporting day-to-day office operations.

You’ll work with a small, close-knit team, with flexible arrangements for the right person and a salary in the $80k–$90k range including a package for full-time hours.

Qualifications

• Direct real estate administration or sales support experience.
• Strong organisation and attention to detail.
• Experience with contracts, AML/compliance.
• Ability to manage campaigns and time-sensitive deadlines.
• Proactive, reliable, and team-first attitude.

Responsibilities

• Run day-to-day sales administration and coordination.
• Manage property listings, documentation and sales advices.
• Coordinate marketing campaigns for new and sold properties.
• Manage online listings, CRM systems and property files.
• Coordinate photographers, conveyancers, building & pest inspectors and other campaign suppliers.
• Take ownership of contracts, compliance and AML requirements.
• Assist with general office administration and client communications.

Skills

Organisation

Attention to detail

Time management

Campaign coordination

Real estate systems

Education

NSW Certificate of Registration / Real Estate Licence

Tools

Real estate CRM

Job description

We’re looking for an organised and proactive Office/Sales Administrator to become an important part of a growing real estate team.

You’ll be joining a small, tight-knit team experiencing strong growth and high sales volume. Everyone has their own role and responsibilities, but you’re all ultimately there to support one another and get things done.

Your role will primarily focus on running the sales administration function, compliance and AML along with coordinating property campaigns, and then helping with the general day-to-day running of the office where needed.

Flexibility That Works for the Right Person

This team is open to different working arrangements for the right person.

That could look like:

• Full-time, Monday–Friday, office-based
• Monday–Friday within school hours
• Part-time hours across the week
• Condensed days or another arrangement that works for both you and the business

The priority is finding the right person with the right experience and attitude — so if you’re interested in the role but don’t fit a traditional Monday–Friday structure, we’d still love to have the conversation.

Why You’ll Love This Role

• Flexible working arrangements for the right person
• Highly negotiable salary depending on experience (guide $80k–$90k inc. package for full-time equivalent)
• Supportive, tight-knit team environment
• Autonomy and trust from day one
• Support and training when needed
• Genuine career progression into Office Manager and/or Operations Manager over time (if of interest)

What You’ll Be Doing

• Running the day-to-day sales administration and coordination function
• Managing property listings, documentation and sales advices
• Coordinating marketing and campaign activities for new and sold properties
• Managing online listings, CRM systems and property files
• Coordinating photographers, conveyancers, building & pest inspectors and other campaign suppliers
• Taking ownership of contracts, compliance and AML requirements
• Assisting with general office administration, enquiries and client communication

What You’ll Bring

Ideally, you’ll have direct real estate experience in a similar administration, sales support or campaign coordination role and understand the pace and moving parts of a busy sales environment.

Along with this, you'll also ideally have:

• Strong organisation, attention to detail and ability to manage competing priorities
• Confidence using real estate systems and technology
• Experience coordinating property campaigns and time-sensitive deadlines
• A sound understanding of contracts, compliance and AML requirements
• A proactive, reliable and team-first approach
• The ability to take ownership of your responsibilities while remaining happy to help wherever needed
• A current NSW Certificate of Registration and/or Real Estate Licence — essential

Already Doing All of This… and More?

If you’re already operating at an Office Manager level and feel you could bring even more to the table, we’d still love to hear from you.

This team is ultimately looking for the right person, and if you have the experience and capability to come in at a more senior level, we’re absolutely open to having that conversation.

Different experience. Different hours. Different levels of responsibility.

If you’re the right person, let’s talk.