Office Administration

Belle Property Australia; Blue Mountains City; On-site; AUD 55,000 - 75,000; Full time

Job summary

Belle Property Blue Mountains is seeking an organized, proactive Office Administrator to oversee the day-to-day operations of our busy real estate office. Working closely with the Principal, sales agents and property management team, you will ensure the office runs efficiently while maintaining exceptional standards of administration, compliance, marketing and client service.

This role offers an opportunity to support a professional and high-performing team in a respected real estate brand, with

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Ability to manage competing priorities in a fast-paced environment.
• Professional, proactive and solutions-focused approach.
• Knowledge of NSW real estate compliance is highly regarded.

Responsibilities

• Manage daily office operations, systems, schedules and administration.
• Support agents throughout property listing and sales campaigns.
• Coordinate photography, advertising, signboards, open homes and marketing materials.
• Prepare and maintain agency agreements, sales files and property documentation.
• Monitor compliance, identification, deposits and recordkeeping requirements.
• Assist with invoices, supplier accounts, marketing expenses and settlements.
• Support onboarding, training and administration team members.
• Liaise with vendors, purchasers, landlords, tenants, solicitors and suppliers.
• Maintain Belle Property branding and premium client service standards.
• Identify opportunities to improve office processes and efficiency.

Skills

Organization

Time management

Communication

Attention to detail

Computer skills

NSW real estate compliance knowledge

Education

Certificate of Registration or Real Estate Licence

Job description

Belle Property Blue Mountains is seeking an organized, proactive and enthusiastic Office Administrator to oversee the day-to-day operations of our busy real estate office.

Working closely with the Principal, sales agents and property management team, you will ensure the office runs efficiently while maintaining exceptional standards of administration, compliance, marketing and client service.

Key Responsibilities

• Manage daily office operations, systems, schedules and administration.
• Support agents throughout property listing and sales campaigns.
• Coordinate photography, advertising, signboards, open homes and marketing materials.
• Prepare and maintain agency agreements, sales files and property documentation.
• Monitor compliance, identification, deposits and recordkeeping requirements.
• Assist with invoices, supplier accounts, marketing expenses and settlements.
• Support onboarding, training and administration team members.
• Liaise with vendors, purchasers, landlords, tenants, solicitors and suppliers.
• Maintain Belle Property branding and premium client service standards.
• Identify opportunities to improve office processes and efficiency.

About You

• Previous experience in real estate administration or office management, or a Certificate of Registration or Real Estate Licence is desirable.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Ability to manage competing priorities in a fast-paced environment.
• Professional, proactive and solutions-focused approach.
• Strong computer and office systems skills.
• Knowledge of NSW real estate compliance is highly regarded.

This is an excellent opportunity to join a respected real estate brand and play an important role in supporting a professional and high-performing team.