Office Operations & Administration Specialist

Downer; Maryborough; On-site; AUD 55,000 - 72,000; Full time

Benefits offered by this job

Healthcare discounts

Retail savings

Car purchase discounts

Employee assistance program

Job summary

Downer is seeking an Administration Officer to join the Business Services Team at the Maryborough Office. You will oversee daily administrative operations, coordinate office activities, and maintain files and records with confidentiality.

You will plan events, travel, meetings and assist with expense reconciliation to support efficient operations. Ideal candidates have 2+ years in administration, a customer-focused approach, and solid MS Word, Excel and PowerPoint skills.

Qualifications

• 2+ years of experience in an administrative role.
• Demonstrated customer service focus with a professional approach.
• Scheduling and calendar management experience.
• Solid MS Office proficiency (Word, Excel, PowerPoint).
• Willingness to complete Cert III or IV in Business Administration during employment.

Responsibilities

• Oversee daily administrative operations of the Maryborough Office.
• Coordinate office activities and ensure efficiency and policy compliance.
• Organize and maintain files and ensure confidentiality.
• Plan and coordinate events, travel, meetings, and conferences.
• Assist with financial reconciliation reporting for expenses.

Skills

Customer service

Scheduling

Calendar management

Problem solving

Stakeholder communication

Education

Cert III or IV in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Downer is seeking an Administration Officer to join the Business Services Team at the Maryborough Office. You will oversee daily administrative operations, coordinate office activities, and maintain files and records with confidentiality.

You will plan events, travel, meetings and assist with expense reconciliation to support efficient operations. Ideal candidates have 2+ years in administration, a customer-focused approach, and solid MS Word, Excel and PowerPoint skills.